Office Administrator

Join Suvida Healthcare

At Suvida Healthcare, we are not just caregivers; we're compassionate advocates dedicated to enriching the lives of our cherished seniors. As a team member with us, you will embark on a fulfilling journey where your skills and empathy converge to make a meaningful impact on the well-being of an underserved community and their families. Our multi-disciplinary primary care program is built to address the physical, behavioral, social, and cultural needs of Medicare-eligible Hispanic seniors.

Celebrate diversity and inclusivity in a workplace that attracts, engages, values, rewards, and recognizes the unique needs and backgrounds of both, our patients and our team. We believe that a rich tapestry of experiences, shared interests, and perspectives enhances the care we provide, making us a stronger, service-centered, and more compassionate healthcare family and Employer of Choice! Will you join Suvidanos, to help achieve our Higher Purpose?

We are an empowered primary care team, clinical operations, and support team creating health equity through an exceptional clinical and consumer experience that improves the quality of life for the people, families, and neighborhoods we serve. We tailor our primary care program to the culture, language, social, and overall well-being of the seniors we serve.

Our Culture & Core Beliefs

• Earn Trust
• Building Relationships
• Creating Joy
• Doing Right
• Improving Every Day
• Moving Forward

Our Promise

• Purpose Driven Career
• Competitive Pay
• Best-In-Class Medical/Dental Coverage
• Free Mental Health & Life Coaching for Team Members and their Dependents
• Holiday Time Off with Pay
• Paid Community Service Day
• Paid Parental/Family Leave
• Paid Bereavement Leave
• Generous Paid Time Off (PTO)
• 401k Retirement Plan with Company Match
• And much more...

Job Responsibilities

The Office Administrator is responsible for the day-to-day administration and hospitality of the Suvida Houston administrative office, providing calendar, correspondence, and light travel support to the Market President and other Houston-based leaders. This role requires a professional, detail-oriented individual who can manage multiple priorities in a fast-paced, in-person office environment. Essential responsibilities consist of but not all inclusive:

Administrative Support:

Schedule onsite meetings, reserve conference rooms, and prepare meeting invitations and calendar appointments.

Support calendar and light travel coordination for the Market President and other Houston office leaders as needed.

Draft routine correspondence, emails, and internal communications.

Prepare meeting packets and basic presentation materials.

Maintain filing systems, records, and office documentation, including scanning, copying, and organizing documents.

Perform data entry and maintain administrative databases.

Monitor shared office email inboxes and route items to the appropriate owner.

Office Operations & Hospitality:

Greet visitors, employees, vendors, and guests in a professional and welcoming manner.

Order and maintain office supplies, and coordinate copier, printer, and other office equipment requests with vendors.

Coordinate office hospitality for meetings, including refreshments, room setup, and cleanup.

Manage office snack ordering and keep supplies neatly stocked.

Receive and distribute mail and deliveries.

Maintain reception, kitchen, and other common areas in a clean and organized manner.

Coordinate visitor parking and building access as needed.

General Support:

Support special projects and department administrative needs as assigned.

Perform other duties as assigned.

What You'll Bring - Education Requirements

High school diploma or equivalent required

Bachelor's degree preferred

What You'll Bring - Experience Requirements

Previous experience in an office administration, reception, or executive assistant role preferred.

Excellent customer service skills with a professional, welcoming manner toward visitors and staff.

Strong organizational skills, attention to detail, and ability to multitask and manage time effectively.

Proficient in Microsoft Office Suite (Word, Excel, Outlook) and basic computer skills.

Excellent communication skills, both written and verbal.

Bilingual in English and Spanish highly preferred

Ability to work independently and as part of a team, with professionalism and confidentiality.

Physical Demands

While performing the duties of this job, the employee is required to sit for prolonged periods of time, stand, walk, talk, hear, and reach with hands and arms. Hand eye coordination is necessary to operate computers and other office equipment; must be able to operate a motor vehicle. When representing Suvida Healthcare at external events, this role may also be required to stand for prolonged periods of time, kneel, crouch, bend and lift, and able to move up to 30 pounds. The work environment characteristics described here are representative of those employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Suvida Healthcare provides equal employment opportunities to all team members and applicants for employment and prohibits discrimination and harassment of any type with regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.