Finance Assistant

I. PURPOSE FOR THE JOBThe Finance Department is responsible for ensuring the proper accounting of all institutional funds. As a member of the Finance Department, this staff member will gain a greater understanding of accounting for higher education entities by experiencing multiple areas of the accounting and finance systems, including fund accounting, budgeting, endowment management, internal controls, and more. This staff member will primarily manage the corporate credit card program, the expense reimbursement program, and the travel program. Also, this staff member will aid in the tracking of investment funds related to SEBTS endowments and trusts. Finally, this staff member will assist the AVP in various reporting requirements that are the responsibility of the Finance Department. The Finance Department oversees the following departments: Accounting Services, Human Resources, Magnolia Kitchen (Food Services), and The Locker (Merchandise). The Finance Department reports directly to the Executive Vice President of Operations, and will take on special projects for the institution from time to time.II. ESSENTIAL FUNCTION AND RESPONSIBILITIESAssist AVP with endowment reporting, financial statement preparation, and auditHandle any special projects assigned by the AVPManage and update travel and card program policies and procedures for the institution and enforce those policiesManage and update travel and card program applicationsCreate travel and card program training guides for ongoing compliance with policiesManage online administration of travel management system/Concur TravelManage online administration of corporate card programs/Bill Spend and ExpenseAid in the online administration of accounts payable processing/Bill APProvide scheduled training sessions for the card and travel program for new hiresProvide scheduled training sessions for the card and travel program updates (as needed)Provide end user support for the travel and card programsFile the Sales & Use Tax payments monthlyUpdate the Trust and Endowment funds quarterlyManage the Budget Review processAid in the Budget creation processAid in the external auditIII. OTHER DUTIES AND RESPONSIBILITIESDuties as assigned by the Executive Vice President for OperationsDuties as assigned by the PresidentQualificationsI. KNOWLEDGE AND SKILLSRequired:College degree, preferably in Finance/Accounting related fieldAdvanced skills in Microsoft Office applications (Word, Excel, etc.)Excellent interpersonal skillsAbility to define processes by which to complete Essential Functions and ResponsibilitiesBasic knowledge of financial terms and conceptsBasic bookkeeping knowledgeII. FISCAL RESPONSIBILITYAbility to select/review vendor relationships and assess alternativesAbility to pay invoices and process check requestsAbility to review SEBTS corporate credit card and expense reimbursement programs for complianceIII. EXTENT OF PUBLIC CONTACTCommunicate with all Faculty and Staff of SEBTSAssess and communicate with current and potential vendorsCommunicate with external banking and auditing relationshipsIV. PHYSICAL DEMANDSNormal fitness for general office dutiesV. WORKING CONDITIONS AND ENVIRONMENTOn-premise positionPotential travel to education conferences (intermittent)VI. REQUIRED HOURSFull Time (39 hrs per week)On-Call (For emergency purposes only) #J-18808-Ljbffr Southeastern Baptist Theological Seminary