Administrative Assistant, Associate Degree (AD) Nursing Program

It’s great to work at a place where people are truly committed to serving our students! We’re committed to bringing passion and energy to our College. Visit our Life Page on LinkedIn to explore our dynamic campus culture, hear from current employees, and discover what makes Bucks County Community College a great place to work! The Administrative Assistant works closely with the Director of Nursing to support the organizational needs of the Associate Degree (AD) Nursing Program. This position is responsible for coordinating the administrative functions of the program, including, but not limited to, processing new student applications, LPN-to-RN Advanced Placement applications, and readmission applications; preparing and managing faculty course-related materials (such as skills books, exams, and the annual Student Handbook); collecting and maintaining students' confidential clinical clearance documents on an annual basis; and corresponding with the Pennsylvania State Board of Nursing and the Accreditation Commission for Education in Nursing. The incumbent must demonstrate effective clerical, organizational, and communication skills to manage the needs of the department while providing support to faculty, staff, and students. Additionally, this position supports the Department of Health Sciences by performing administrative assistant duties, as needed. PRIMARY FUNCTIONS Assist the Director with new student applications, LPN-RN advanced placement applications, readmissions applications. Coordinate & assist with mandatory AD Nursing program meetings, presentations, student orientation and pinning ceremonies. Including, but not limited to reserving rooms, submitting work orders, creating and sending invitations and flyers, setting up and breaking down the room, greeting guests. File, maintain, and track confidential student records (including drug & alcohol screenings) and evaluations according to guidelines of program, college, and regulatory bodies. Coordinate with approximately 12 clinical sites to confirm each location has the required documentation for the appropriate student(s). Provide front-line customer service to current and prospective students, college personnel, community stakeholders, and regulatory agencies by answering phone calls, taking messages, responding to emails, and assisting with in-person inquiries. SECONDARY FUNCTIONS Record and maintain minutes for AD Nursing Faculty meeting minutes. Serve as the Bucks+ Coordinator for department of Health Sciences. Process and complete supplier invoices. Perform other duties, as assigned. MINIMUM QUALIFICATIONS High School Diploma or general equivalency At least 3 years working in a professional office setting. Proficiency in Microsoft Office applications (Word, Excel, Outlook) Excellent written and verbal communication skills Ability to deliver superior customer service to a variety of constituents. Ability to work independently with excellent organizational skills, professionalism, attention to detail, and the ability to multi-task, prioritize tasks. Handle highly confidential information according to program, college, regulatory body, and FERPA regulations. HOURLY RANGE $23.05 - $24.6635 (commensurate with experience) BENEFITS Bucks County Community College offers an exceptional benefits package that includes medical, dental, vision, prescription plans, 403B pension plan, life insurance, short & long-term disability, generous paid time off, tuition waivers, tuition assistance, wellness center, cafeteria, and free parking on a beautiful Bucks County campus. BACKGROUND CHECKS/CLEARANCES Employment with the College will require successful completion of background check(s) in accordance with College's policies. APPLICATION Apply online at: Applications must consist of a letter of application addressing this specific position and the candidate’s interest and qualifications for coming to Bucks County Community College, resume/CV, and professional references. References will not be contacted without prior permission. Finalists may be asked to provide additional materials. DEADLINE Applications will be accepted until the position is filled. We are proud to be an organization that embraces the value of bringing diverse, talented, and committed people together. The fastest way to breakthrough innovation is when diverse ideas come together in an inclusive environment. We encourage our colleagues to respectfully challenge one another’s thinking and approach problems collectively. We are an equal opportunity employer, committed to fostering an inclusive and diverse workplace. Please Note: At this time, the College does not provide work visa sponsorships. To be considered for employment at Bucks County Community College, applicants must be permitted to legally work in the United States without employer sponsorship. Bucks County Community College participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. Bucks County Community College is an educational, cultural, and economic engine of Bucks County. With 96 degree and certificate programs, workforce training in trades, business, and technology skills, and personal enrichment and youth programs for the community, it is the quintessential community college. Operating three campuses, two public safety training centers, and 33 fully online degree programs, Bucks is simultaneously Pennsylvania’s No. 1 transfer community college—having 127 transfer agreements with 56 colleges and universities, and one of the largest providers of emergency services and firefighter training in the country. Its location in the southeastern corner of Pennsylvania along the NYC/DC corridor places it in the middle of one of the most dynamic regions in the country for business, government, and the arts. The region is the hub of an intellectual community that includes major universities, health systems, biotechnology, life sciences, pharmaceutical, and technology industries, and vibrant cultural institutions. Located in the Greater Philadelphia Area, the region is also a major historical center and tourist destination, making it both an intellectually stimulating and pleasant place to live. Bucks County is a highly desirable and nationally recognized community for its history, artistic and cultural heritage, and its distinctive communities and landscapes. Situated between New York and Philadelphia, the Delaware River borders Bucks County on the east and south, the city of Philadelphia and Montgomery County lie to the west, and the Lehigh Valley urban corridor lies above the north border. The lower end of the county borders Philadelphia and is densely populated with suburban developments such as Levittown and Bensalem and a variety of industries, the central section of the county is distinguished by lively and walkable towns such as Doylestown and New Hope with cultural institutions like the Michener Art Museum and Bucks County Playhouse, and the upper end of the county is distinguished by primarily rural spans of beautiful green spaces like Nockamixon State Park and small towns like Perkasie and Sellersville. Bucks County has a high standard of living and a strong reputation for leadership in, and sponsorship of, the arts. For more information visit