Administrative Assistant (Part-Time)

The Administrative Assistant (Part-Time) will be instrumental in ensuring the smooth operation of HomeWorks, dedicating 15-25 hours per week to various administrative tasks. This multifaceted role includes responsibilities such as data entry, filing, communication, errands, purchasing, event planning and management, and more. Executive Support Manage email, scheduling, and calendar coordination for the ED and COO, including meeting preparation and follow-ups. Draft, edit, and format correspondence, reports, presentations, and other documents on behalf of leadership. Track deadlines, project updates, and action items in Asana and Google Workspace to ensure timely execution. Assist in preparing materials for board meetings, committee meetings, and external partner engagements. Communication and Outreach Serve as the first point of contact for general inquiries. Provide timely, professional responses and route requests appropriately. Support external communications by drafting donor acknowledgments, invitations, and event-related correspondence. Help maintain a strong organizational presence by supporting leadership with outreach and stakeholder follow-up. Development and Fundraising Support Update and maintain donor records in Salesforce, ensuring accuracy of contact, giving history, and pledge information. Assist with gift processing, acknowledgment letters, and donor correspondence. Generate queries and exports for annual giving outreach and campaign reports. Prepare regular statistical and analytical reports on HomeWorks’ development progress. Provide support for solicitation and invitation mailings, collaborating with vendors and mail houses to ensure timely delivery of materials and data. Coordinates with the house and admin team on diverse projects associated with development initiatives. Assist in campaigns by supporting committee volunteers and maintaining pledge records. Composes and edits reports, correspondence, solicitation materials, invitations to cultivation events, and memos. Assists with the planning, coordination, and implementation of special events. Operations and Administrative Support Maintain organized electronic and paper filing systems. Assist with contracts, invoices, and vendor communications related to facilities and operations. Run errands, purchase supplies, and complete ad hoc administrative tasks to support smooth daily operations. Support HR and recruitment processes as needed (scheduling interviews, tracking applicant communication). Ensure compliance documents and organizational records are up to date and easily accessible. Step in to support bus routes as the bus aide and transportation logistics as needed to ensure scholar safety and smooth daily operations. Event Coordination Provide logistical and administrative support for special events, including cultivation events, board gatherings, and community programming. Manage event guest lists, RSVPs, and communication to ensure smooth planning and execution. Coordinate vendor contracts and logistics (e.g., catering, venue, A/V, supplies). Support event set-up and breakdown, including on-site assistance to ensure events run smoothly. Track event expenses and support budget reconciliation in partnership with the COO. Assist in creating event materials such as agendas, programs, signage, and follow-up communications. Collect and organize post-event feedback and data to help evaluate success and improve future events. THE TANGIBLE GOODS Location: Lawrence/Trenton, NJ. There may be occasional opportunities to work from home. Typical Working Hours: Approximately 15-25 hours per week. There will be weeks where you are asked to work longer hours or weekends as necessary. Salary: In your first year, expect a compensation of $25/hr. Professional development and leadership growth opportunities Gain hands‑on experience in non‑profit operations, fundraising, and event planning. A rewarding career that positively impacts our amazing scholars Directly support high‑school girls in marginalized communities, helping them build skills and confidence. Requirements THE PERSON The person we would be over‑the‑moon to work with is excited to add to our culture based on a deep belief in our mission and a deep commitment to intentionally build our organization alongside a team with differing personalities, cultures, experiences, backgrounds. The Administrative Assistant will see themselves in the examples below: Efficiency and Organization – You organize your time efficiently and effectively, develop systems, and hold yourself and others accountable. Follow through on commitments – You meet deadlines and reliably follow up on commitments. Initiator – You solve problems independently and actively seek learning opportunities. Detail oriented – You capture important details using tools such as pen and paper, video notes, Google Docs, etc. Team Player – You are community‑oriented, flexible, and eager to contribute beyond your job description. Honest Communicator – You communicate with transparency and are willing to engage in courageous conversations. THE QUALIFICATIONS 5‑10 years of experience in administrative and operations work. Excellent verbal and written communication skills. Proficiency in Google Suite, Salesforce or related software. Excellent organizational skills and attention to detail. Basic understanding of clerical procedures and systems such as database management, recordkeeping and filing. Ability to work independently. Physical Demands: Walking up and down stairs, potentially moving furniture and boxes during Move In and Move Out Day. HomeWorks Trenton, Inc. is a 501(c)(3) non‑profit that combines the public school education with a boarding school experience to equip high school girls in marginalized communities to achieve economic freedom and become community leaders. By providing a space to explore and define their experiences, cultures, and identities, HomeWorks offers our scholars a chance to see that their ideas, visions, and presence are valid and relevant in this world. The HomeWorks team has been recognized by The State of New Jersey, Princeton University, McKinsey & Company, Echoing Green, Comcast, Hollister, TRESemmé, Camelback Ventures, Barclays, Vital Voices, The Rachael Ray Show and more. THE CULTURE Every organization has its particular brand of crazy. We just try to be up‑front about ours. INTENTIONALITY: We are passionate, determined and Type A folks. We know what each scholar will be doing exactly 3 years from now at 4:30pm on Tuesday. That is because we have spent thousands of hours talking to industry experts and community members to intentionally create our program for our scholars. Every decision is intentional. We work efficiently, are ruthless in getting things done. We roll up our sleeves and get down to sweep the floors. We are obsessive about documenting everything so that we can replicate and scale what we are doing to expand our impact. Everything – from lesson plans to field trip procedures – will be added to manuals, put in the shared drive, documented on Salesforce, Asana and more. EMPATHY: We believe that everyone on our team is a leader. This means that we take ownership for our own projects. We are deeply committed to a growth‑mindset culture and take accountability when we make mistakes. We believe that our biggest strength comes from having a team with a rainbow of personalities, working styles, backgrounds, experiences, and cultures — and the ability to challenge one another while ensuring everyone feels heard and valued. Our Co‑Founders are our scholars, parents, teachers and community leaders. We work closely with our community to understand how best to grow and build HomeWorks and to invest in our community. COMMUNITY: We believe deeply in our mission, and are intentional in living our values of intentionality, empathy and community in all we do. This work - from picking up scholars from school, to construction management for our new campus, to building house culture and planning our development strategy - is more than just work. It is our fight for justice. We are creating a space where our scholars can reclaim power over their cultures, identities and experiences. We center our scholars and the community, and show up fully in the work. Every day. We believe in the power and magic of our community in Trenton. By staying within the community, we are fostering a sense of Trenton pride within our scholars. HomeWorks is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, sexual orientation, gender identity or any other protected status. #J-18808-Ljbffr