Administrative Assistant - Health Center

Administrative Assistant

The Administrative Assistant provides high-level administrative and operational support to the Health Administrator, Misti Valentino, and leadership team within the Acacia Health Center. This role requires strong organizational, communication, and problem-solving skills to manage multiple priorities in a fast-paced healthcare environment. The Administrative Assistant serves as the central point of coordination for the Administrator's office, ensuring efficient workflow, professional communication, and exceptional service to residents, families, staff, and external partners.

Principle duties include:

• Providing comprehensive administrative support to the Health Administrator and leadership team, exercising sound judgment and maintaining strict confidentiality.
• Handling a wide variety of situations and conflicts, summarizing the content of incoming materials and gathered information.
• Acting as the primary point of contact for the Administrator's office, professionally managing incoming calls, inquiries, and correspondence.
• Managing and maintaining the Administrator's calendar, including scheduling meetings, appointments, and coordinating logistics for internal and external engagements.
• Preparing, reviewing, and distributing reports, presentations, agendas, and other business documents with a high degree of accuracy and professionalism.
• Coordinating meetings, including scheduling, preparation of materials, attendance, and documentation of detailed meeting minutes.
• Supporting the Administrator in handling sensitive issues, gathering relevant information, and summarizing key points for decision-making.
• Completing recurring projects and one-time projects as directed by Administrator.
• Collaborating with Department Directors to provide administrative support across departments as capacity allows.
• Providing backup coverage for concierge/reception functions, including front desk support, call handling, and visitor assistance during peak times or staff absences.
• Available for residents to meet their needs and greet new residents when needed.
• Assisting Department Directors with administrative tasks when needed and/or when time allows.
• Filling in as backup/on call Concierge for illness, lunch breaks, etc. as available.

Qualifications include:

• High school graduate required. Bachelor's degree preferred.
• Excellent verbal and written English skills required.
• Proficient in Microsoft Office Suites, Internet and Intranet usage.
• Must be friendly, helpful, and outgoing and possess a strong desire to work with senior adults.
• Must have excellent organizational skills, take initiative, and be an independent thinker.

Hours: Monday - Friday 8:00a-4:30p

Pay: Starting at $22/hr

Acacia Health Center at Sagewood

Job Identification 36193

Posting Date 05/26/2026, 07:36 PM

Job Schedule Full time

Locations 4555 E Mayo Blvd, Phoenix, AZ, 85050, US