Administrative Virtual Assistant - Clio Billing

Job Description

Job Description

Pay: $21.00 per hour

Type : Part-time

Work location: Remote

Job description:

We are seeking a reliable Administrative Virtual Assistant to support a growing law firm with billing management through Clio and direct communication with clients. The firm consists of approximately 15 attorneys, and the VA will play a key role in ensuring timely, accurate billing and maintaining excellent client relations.

If you have a background in legal billing, strong organizational skills, and experience managing communications in a fast-paced professional setting, we’d love to hear from you.

Responsibilities:

• Manage and process billing through Clio Manage (time entries, invoices, payments).
• Coordinate billing details and updates with attorneys and clients.
• Track billable hours and ensure accuracy across multiple matters.
• Follow up on overdue invoices and client payments as needed.
• Maintain organized records of client communications and billing histories.
• Support administrative tasks such as document management and scheduling.
• Communicate professionally via email, phone, and client portals.

Requirements:

• Completed bachelor’s degree.
• Experience using Clio Manage (billing, timekeeping, trust and client management).
• Prior experience working as a Virtual Assistant in a legal or professional services environment.
• Excellent written and verbal communication skills in English.
• Strong attention to detail and ability to multitask across several clients.
• Professional, reliable, and proactive work ethic.
• Stable internet connection and remote work setup.

Preferred Qualifications:

• Experience supporting multiple attorneys or a law firm.
• Knowledge of general legal billing terminology and procedures.
• Customer service experience or client-facing role background

Compensation & Benefits:

• $21/hour W-2
• Paid sick time and employee discounts
• Medical, dental, and vision coverage
• Annual performance bonuses
• 6-month pay review with potential hourly increase based on performance
• Reimbursement of certain expenses
• Professional development and advancement opportunities
• Supportive and inclusive remote work culture

About Equivity

Equivity was founded by an attorney and provides virtual paralegal, administrative, and staffing services to law firms across the country. The team is remote but the work is structured — clear expectations, consistent clients, and a focus on getting things right. More at

Equivity is an Equal Opportunity Employer.

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