Administrative Assistant

About the job Administrative Assistant


Location: Houston, TX (IAH Airport) - 100% Onsite
Job Type: Contract | 3-6 Months | Contract-to-Hire Potential
Schedule: 7:00 AM - 4:00 PM CT
Start Date: ASAP
Work Authorization: U.S. Citizenship required
Security Requirement: Must be able to obtain airport security clearance/badge

About the Role

We are seeking a highly organized Administrative Assistant to support daily office, customer service, payroll, HR, and financial reporting operations within a fast-paced airport services environment at Houston IAH Airport George Bush Intercontinental Airport.

This is a critical onsite support role responsible for keeping site operations running smoothly through strong Excel reporting, payroll/timecard review, work order coordination, employee onboarding support, and customer communication .

The ideal candidate brings a strong administrative background with finance, payroll, HR, or bookkeeping experience , thrives in a deadline-driven setting, and is comfortable supporting both office and field operations.

Key Responsibilities

• Manage daily office operations in support of the Site Manager
• Serve as the primary point of contact for customer and internal service inquiries
• Coordinate service requests and track work orders in the maintenance management system
• Support HR administration including onboarding, orientation, badging, and new hire paperwork
• Review employee timecards, leave balances, and payroll data for discrepancies
• Assist with billing, spending reports, and site financial tracking
• Prepare Excel-based reports and maintain accurate operational records
• Order office materials and supplies to support site operations
• Ensure compliance with company policies, safety procedures, and training requirements
• Support operations in both office and active airport environments as needed

What We're Looking For

Required Qualifications

• High school diploma or GED
• Valid driver's license
• 3-5+ years of administrative experience in:
  • payroll
  • accounting
  • bookkeeping
  • HR support
  • financial reporting
• Advanced Microsoft Excel and strong overall computer skills
• Excellent verbal and written communication skills
• Strong organizational and multitasking abilities
• Experience handling confidential payroll, employee, or financial data
• Ability to obtain and maintain airport security clearance
• Flexibility to support weekends, holidays, or alternate shifts when needed

Preferred Experience

• Airport, aviation, or transportation operations support
• Work order or maintenance management systems
• Customer service in fast-paced service environments
• Payroll auditing, timekeeping, or billing support
• HR onboarding and employee documentation

Ideal Backgrounds

This role is a strong fit for candidates with experience in:

• Site Administrator
• Office Manager
• Payroll Administrator
• HR Coordinator
• Administrative Coordinator
• Operations Administrator
• Service Coordinator
• Billing Administrator
• Finance Assistant
• Airport Operations Administrator

Work Environment

This position is primarily office-based but requires regular exposure to an active airport setting.

Candidates must be comfortable working in a fast-paced, highly regulated airport environment .

Why This Role Stands Out

• Strong contract-to-hire potential
• High-visibility support role at a major airport
• Broad exposure to HR, payroll, finance, and operations
• Excellent opportunity for administrators with strong Excel and reporting skills
• Stable weekday schedule with overtime flexibility