Administrative Assistant

Job Title: Front Desk Assistant / Administrative Assistant

Location: Houston, TX 77010

Vacancy Type: Contract (FTC) – 3 months with high possibility of extension/conversion

Pay Range: $23 - $25 hourly

Job Summary & Responsibilities:

• Meet & Greet Visitors
• Welcome individuals with a hospitable demeanor
• Notify host(s) of arrivals and maintain the visitor log
• Escort guests to reserved conference room when needed
• Offer refreshments (water, coffee, tea)
• Manage Conference Center Reservations & Logistics
• Proficient in all conference room names, seating capacity, and specific locations
• Oversee client facing conference room bookings with sound judgment
• Collaborate with administrative staff on catering needs and follow up with vendors
• Ensure general cleanliness and tidy appearance of conference rooms
• Act as liaison with Banking Americas, security, facilities, IT, multi-media, and mail services
• Support the administrative team and provide backup support as necessary
• Assist with overflow of travel & expenses using the firm’s approved system (SAP Concur)
• Create / edit excel spreadsheets for office use
• Perform light administrative duties (data entry, scanning, etc.)
• Receive mail, sign for packages, and manage requests for messenger services
• Assist with office supply inventor

Requirements:

• Minimum of 5 years of administrative experience in financial services preferred
• Maintain a positive and professional attitude consistently
• Experience with SAP Concur system for travel & expense report processing preferred.
• Adaptable to change with conflict resolution skills
• Proficient in Microsoft Word, Excel, and Outlook
• Exceptional interpersonal and written/verbal communication skills
• Strong multitasking and prioritization abilities in a dynamic environment
• Detail-oriented and highly organized
• Team player with a collaborative spirit

Benefits Info:

Russell Tobin offers eligible employee’s comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), 401(k)-retirement savings, life & disability insurance, an employee assistance program, legal support, auto, home insurance, pet insurance and employee discounts with preferred vendors.