Administrative Coordinator

Job Description

Job Description

We are looking for an Administrative Coordinator to provide essential administrative support for billing and pay operations in St. Cloud, Minnesota. This Long-term Contract position is ideal for someone who thrives in a detail-focused environment and can manage financial documentation with accuracy and consistency. The role will partner with multiple teams to keep invoicing, reporting, and related administrative processes organized and on schedule.

Responsibilities:
• Enter billing and payment information into internal systems with a high level of accuracy.
• Review, prepare, and submit invoices to support timely processing and recordkeeping.
• Investigate and complete billing adjustments when discrepancies or corrections are identified.
• Generate routine and ad hoc reports to help monitor departmental activity and support decision-making.
• Coordinate with cross-functional teams to resolve issues quickly and maintain smooth workflow across departments.
• Organize administrative records and documentation related to billing activities for easy access and audit readiness.
• Communicate through email and other internal channels to follow up on outstanding items and confirm updates.
• Support day-to-day administrative tasks that contribute to efficient billing and payment operations.• At least 2 years of experience in an administrative, billing, or invoice-processing role.
• Proficiency with Microsoft Outlook, Microsoft Word, and Microsoft Excel.
• Demonstrated accuracy in data entry and document handling.
• Experience preparing invoices and managing billing-related corrections.
• Ability to create and interpret reports for operational or administrative needs.
• Strong written communication skills for effective email correspondence and team coordination.
• Excellent attention to detail and ability to manage multiple tasks within deadlines.