Executive Assistant

Job Summary Under the general direction of the CHHS Dean, the Executive Assistant provides coordination and support for the work of the Dean. The incumbent is expected to have a thorough knowledge of the college, the university and its organization, and all policies and procedures. Key Responsibilities Provide high‑level executive administrative support to the Dean of the College of Health and Human Services. Oversee the administrative tasks and customer service for the CHHS Dean's Office front desk. Faculty Support and Administration: Prepare and collect faculty Assigned Time and Additional Employment request forms and obtain final certifications from faculty for work accomplished on all AE/AT being initiated, funded, or requested by the Dean or CHHS Administration. Department CHHS Administration Time Base 1.0 time‑base, 40 hours per week. Duration of Appointment This is a temporary position for one year with no permanent status granted. Temporary assignments may expire prior to the ending date. Classification Executive Assistant Compensation Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources. Hiring Range: $4,799 – $5,850 per month (Step #1 to #11). CSU Classification Salary Range: $4,799 – $6,992 per month (Step #1 to #20). Benefits Paid Time Off: Up to 24 vacation days per year, 14 paid holidays, and 12 sick days annually with unlimited accrual. Health Coverage: Medical, dental, and vision plans. Retirement Plans: CalPERS defined benefit plan and voluntary savings options such as 403(b), 401(k), 457. Educational Benefits: Tuition fee waiver programs. Employee Assistance Program (EAP): Confidential counseling. Additional Benefits: Wellness programs, professional development, life, disability, pet insurance. Knowledge, Skills, and Abilities Possess strong organizational and communication skills to communicate effectively with ethnically and culturally diverse faculty, staff, students, and the public. Thorough knowledge of applicable university infrastructure, policies, and procedures. Ability to use office software packages, technology, and systems. Ability to handle interpersonal interactions at all levels and manage highly sensitive situations. Ability to follow all university policies, procedures and guidelines including safety, civility, information security, and non‑discrimination. Education and Experience Equivalent to a bachelor's degree in a related field required. Physical Summary Medium work – job involves lifting heavy weight objects (20‑40 pounds) and/or 20%–40% of the job involves standing, squatting, kneeling, or walking. May require pushing or pulling objects within the weight limits. Background Check A background check, including a criminal records check, must be completed satisfactorily. The position is not a sponsoring agency for staff and management positions (e.g., H‑1B visas). Equal Employment Statement Consistent with California law and federal civil rights laws, CSULB provides equal opportunity in employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, national origin, or other protected status. CSULB complies with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California’s Proposition 209, and CSU’s Nondiscrimination Policy. We prohibit discriminatory preferential treatment, segregation based on race or any other protected status, and all forms of discrimination, harassment, and retaliation in all university programs, policies, and practices. Accommodations We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact StaffHR‑View email address on click.appcast.io. #J-18808-Ljbffr