OFFICE ASSISTANT

Job Description and Duties

OFFICE ASSISTANT (GENERAL) / CAPITAL DISTRICT /  INTERPRETATION & EDUCATION / CALIFORNIA INDAIN HERITAGE CENTER

The reporting location for this position is California Indian Heritage Center in West Sacramento, California. This position will work under the general supervision of the State Park Interpreter III.

The Office Assistant (General) provides administrative and visitor services support for the California Indian Heritage Center (CIHC). The primary reporting location is CIHC at Marina Way in West Sacramento, with occasional reporting to Capital District offices in Old Sacramento. Responsibilities include general office support, cashiering, supply management, reception, and assisting with special event preparation

The selected candidate is required to submit to a background investigation process utilizing Live Scan fingerprinting prior to appointment.

Occasional travel may be required. Possession of a valid driver’s license is required when operating a state owned or leased vehicle.

State Housing is not available. For further information regarding this position, please contact Alison Parks at View phone number on us.fitly.work or e-mail View email address on us.fitly.work.

This recruitment may be used to fill identical vacancies which may occur within 180 days of the Final Filing Date of this job posting.

You will find additional information about the job in the .

Working Conditions

Effective July 1, 2025, the California Department of Human Resources (CalHR) implemented the Personal Leave Program 2025 (PLP 2025). PLP 2025 directs that each employee receives a temporary reduction in pay in exchange for PLP 2025 leave credits. The percentage of the temporary salary reduction and the number of PLP 2025 leave credits are determined by the position’s assigned bargaining unit. The salary range(s) included in this job advertisement do not reflect the temporary salary reduction. For additional information regarding PLP 2025, please click .

Special Requirements

• The position(s) require(s) a Background Investigation be cleared prior to being hired.

DO NOT include any confidential information to your application or supporting documents (i.e., Social Security Number, birthdate, marital status, medical information, examination results, method of eligibility, etc.)

SROA/SURPLUS Applicants: You must check the SROA/Surplus as your claimed method of eligibility and attach your SROA/Surplus letter as an additional document.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

• Strong customer service skills and the ability to interact professionally and respectfully with diverse communities, including Tribal partners and cultural organizations.
• Experience working in visitor services, front-desk operations, or public-facing environments.
• Knowledge of State Parks operations, cash-handling procedures, and/or point-of-sale systems.
• Demonstrated proficiency in Microsoft Office (Word, Excel, Outlook), Teams, and general office software.
• Ability to maintain accurate records, organize files, and manage multiple administrative tasks with attention to detail.
• Experience with procurement, supply ordering, or inventory tracking.
• Strong verbal and written communication skills, with the ability to correspond professionally with schools, partners, vendors, and visitors.
• Ability to work independently, take initiative, and adapt to changing priorities and a fast-paced environment.
• Experience supporting special events or coordinating logistics (scheduling, communication, materials tracking).
• Ability to work outdoors in varying weather conditions and perform light physical tasks such as standing for extended periods, walking on uneven surfaces, or lifting supplies.
• Interest in California Native cultures, history, and community engagement.
• Ability to collaborate effectively with multidisciplinary teams, volunteers, docents, and seasonal staff.
• Commitment to fostering an inclusive, welcoming, and culturally responsive environment for all visitors.
• Experience with websites or social media updates (helpful for CIHC’s public outreach and webpage coordination).

Benefits

Benefit information can be found on the CalHR website and the CalPERS website.

Additional Instructions

If submitting your completed Application Package by mail or hand delivery, you must include the Position # 549-672-1441-001 and the Job Control # JC-529582 in the “Examination or Job Title for which you are applying” section on the STD. 678.

Note: If you are applying for multiple positions, you must complete a STD. 678 for each position separately. Incomplete applications or applications received with multiple positions listed on one application will not be considered.

Employment History on the STD 678 must be complete and include dates, accurate hours per week, total time worked, duties and responsibilities, and contact names and phone numbers of supervisors. Failure to submit a completed STD 678 may result in you being screened out. Only the most qualified candidates will be invited to an interview.

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is optional. It may be included, but is not required.