Administrative Assistant II

Visa Sponsored Job:

No

Relocation Assistance Eligible:

No

Job Location:

Boulder, Colorado

Position Type:

Full time, Regular

Compensation Range:

Hiring Salary Range: $46,675 - $55,120

Final salary is based on education, experience, and skills relevant to the role.

Job Description Summary The candidate will join a collaborative team of administrative and IT professionals in an environment that values teamwork, psychological safety, innovation, and professional growth. The Administrative Assistant II position performs administrative duties for the NCAR Research IT (NRIT) team under the guidance of the Assistant Director of Research IT. Primary activities include routine purchasing, assisting in tracking corporate property, generating reports, graphs, and written materials, meeting and event support, organizing and managing travel for our staff, and a variety of other responsibilities that help support NSF NCAR Research IT (NRIT). As a member of the administrative support team, this position will closely partner with other administrative staff in NRIT for guidance on organizational policies and direction.

Job Description

Application Deadline: This position will be posted until 11:59:59 pm MDT on Wednesday, July 15, 2026.

Required application materials: (preferably uploaded as a PDF)

• Resume

• Cover Letter - Please address how your skills and experience meet the needs of this position (for more information, please refer to the Key Responsibilities and Knowledge, Skills, and Abilities sections of this job posting).

• Questionnaire - embedded in the application

Background Checks: Conducted for candidates selected for hire. Learn more ( .Work Location: This position is expected to work a hybrid schedule with a minimum of 3 business days/week spent at the Foothills Lab in Boulder, CO. Regardless of flexible work arrangements, UCAR requires ALL positions to beperformed within the U.S., excluding U.S. Territories.

What You Will Do

Here is a brief summary of what one would expect to be generally responsible for in this role.

Support of Purchasing and Contracts

• Serves as the NRIT expert and point of contact on all matters relating to purchasing and contracts.

• Maintains and manages purchasing card transactions

• Liaises with other administrative staff to ensure proper paperwork is submitted with sufficient backup documentation

• Tracks purchases and communicates with requestor as to status

• Tracks payments on invoices

• Maintains records and basic online database accessible by all administrative staff

Laboratory Property Administration: Works with NRIT staff to ensure compliance with UCAR standards for fixed assets and sensitive property. This includes:

• Tagging and tracking all Fixed Asset acquisitions (FA) in coordination with the Property Office, and identifying, tagging, tracking and reporting on all non-fixed assets

• Documents and tracks property loans and checkout sheets, both internal to other NCAR labs or external to other organizations or employees’ residence

• Attends DPA meetings as required

• Assists NRIT staff with (semi) annual inventory for selected user equipment, (semi) annual capital equipment inventory w/ NRIT group, disposal (record serial numbers from equipment designated by NRIT as excess and arrange for disposal), and tagging of equipment upon receipt

• Coordinates with NRIT leads for the purchase of capital equipment, and maintains schedule for annual software and license renewals

• Maintains NRIT “database” for property including: (1) Record new equipment; (2) Track purchasing information for systems and entering software records/linking them to systems. (3) Conduct inventory of equipment for excess, proper disposal, and status update in the database. (4) Add equipment information to the UCAR Property Office Fixed Asset Database. (5) Manages employee equipment loans through signed records and retrieves equipment from departing employees.

General Administrative support

• Assists with making arrangements for warranty work and repairs

• Provides basic web page updates

• Responsible for making, tracking, and reconciling routine purchases on a company credit card and purchase orders. Develops an understanding of relevant purchasing policies and procedures and seeks guidance when requests are unfamiliar or complex.

• Stocks office supplies and ensure meeting rooms and common spaces are in order and ready for staff use.

Travel

• Responsible for overall travel function, including international and domestic arrangements.

• Works with travelers to ensure completion of requirement documentation, e.g., authorizations, vouchers, visas.

• Calculates per diem rates, and foreign currency.

• Ensures travel regulations are followed.

Who We'd Love To Join Our Team

Successful candidates will ensure their application materials speak to the following criteria:Education and Experience (Required):

• High school diploma or equivalent, and a minimum of two years relevant experience; or a combination of education and experience.

Knowledge, Skills, and Abilities:

REQUIRED:

• Ability to develop and foster positive relationships with a variety of stakeholders.

• Advanced oral communication skills. Proficient written English communication skills, including skill in drafting, editing, and proofreading complex materials for grammar, spelling, punctuation and clarity.

• Knowledge of word processing, graphics, presentation, database, financial tools, and spreadsheet software.

• Skill in working in a network and web-based computing environment, including Google’s suite of intelligent apps.

• Skill in prioritizing workload, working independently, and taking the initiative when working on projects within range of responsibility.

• Sensitivity to working with staff from a wide range of backgrounds.

• Ability to handle confidential information with discretion and reliability.

DESIRED, BUT NOT REQUIRED:

• Basic knowledge of published UCAR policies, regulations and guidelines.

Benefits Overview

UCAR affirms its commitment to employees through competitive benefits ( . In addition to medical, dental, vision, retirement, and life insurance, UCAR offers a variety of programs focused on work-life balance and professional, and personal development. These include:

• Tuition Assistance, time off allowance to attend classes, and other professional development opportunities.

• UCAR contributes 10% of your eligible pay into your retirement account; 100% fully vested on day one.

• Starting minimum accrual of 20 days of personal time off each year (prorated for less than full-time positions).

• 10 paid holidays.

• 12 weeks of paid parental leave.

• Short-term medical leave paid at 100% of your regular salary.

• EcoPass for local Colorado residents to use the Denver and Boulder-area transit system at no cost.

Commitment to Job Application Fairness

Applicants are not required to provide age or age-related information and may redact information related to age, date of birth, or dates of attendance at or graduation from an educational institution from any submissions during the initial application process.

Some Final Considerations

At NSF NCAR| UCAR | UCP, you will work alongside a dedicated team of professionals conducting critical research and community outreach to solve complex Earth system science problems including climate change, air pollution, extreme weather, floods, drought, wildfires, and space weather, all with the goal of improving human life and reducing economic loss. Each of us, from scientists to the professionals who support their work, serves the public and a collaborative community of scientists in our mission to understand the complex processes that make up the Earth system, from the ocean floor to the Sun’s core.

Flexible Work

At UCAR, we are committed to supporting our mission by giving staff the flexibility to find the schedule and location that works best to maintain their own work-life circumstances and reach their full potential as professionals. Many positions within our organization are eligible for fully on-site, hybrid (three days per week) and/or flexible work hours.

Equal Opportunity Employer

UCAR is committed to providing equal opportunity for all employees and applicants for employment and does not discriminate on the basis of race, age, creed, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, gender identity or expression, or pregnancy. Whatever your intersection of identities, you are welcome at UCAR.

Export Control

All positions are required to comply with U.S. export compliance regulations and work location requirements regarding access to facilities and research systems.

Work Location

UCAR requires ALL positions to be performed within the U.S., excluding U.S. Territories.

AI Software

ChatGPT and similar AI software are powerful tools that are changing the way society receives, processes, and leverages information promptly. While we acknowledge its benefits and do not restrict leveraging it with job applications, we highly encourage a majority of the applicant material to be original work.