Administrative Assistant

Job Description

Job Description

We are looking for a highly organized Administrative Assistant to support facilities and fleet operations in Boulder, Colorado. This Long-term Contract opportunity is ideal for someone who thrives in a structured environment, handles sensitive information with discretion, and can manage a wide range of administrative duties with minimal supervision. The position plays an important role in keeping daily departmental activities running smoothly through accurate recordkeeping, coordination, and cross-functional support.

Responsibilities:
• Administer employee and contractor access credentials, including preparing badges, capturing photos, and keeping cardholder information current and accurate.
• Maintain organized department records and documentation to support compliance, tracking, and day-to-day operational needs.
• Purchase tools, materials, and office supplies for the maintenance team while monitoring requests and coordinating with vendors or internal systems.
• Arrange meetings, manage schedules, and provide administrative support to managers on department initiatives and special assignments.
• Assist with document preparation, printing, and distribution of identification materials and other operational resources.
• Work across departments to resolve administrative issues, respond to routine inquiries, and ensure timely completion of support tasks.
• Enter and update data in internal platforms such as financial, recordkeeping, and collaboration systems with a high level of accuracy.
• Support continuity of operations during team changes by helping transfer knowledge, organize information, and maintain workflow stability.• Demonstrated experience in administrative support, office coordination, or a similar detail-focused role.
• Strong accuracy in data entry, record maintenance, and handling confidential information.
• Ability to work independently, prioritize competing tasks, and make sound decisions with limited oversight.
• Strong communication skills and the ability to build effective working relationships across multiple teams.
• Experience using business software such as Microsoft Teams, SharePoint, Workday, or comparable administrative systems.
• Comfortable managing purchasing tasks, supply ordering, and general operational support activities.
• High standards of integrity, accountability, respect, and transparency in daily work.
• Availability to work onsite Monday through Friday, with potential for a hybrid schedule after training.