Project Coordinator - Houston, TX - Pumps

Are you seeking a rewarding career with a respected company? Join the Opifex-Synergy Pump Division, where we offer career advancement and professional development in a collaborative, supportive environment. We value teamwork and foster a positive work culture.

We provide high-quality, customer-focused de-watering and fluid transfer solutions. With decades of expertise, our Pump Division delivers comprehensive solutions from design to on-site installation, system monitoring, and dismantle/demobilization, and manufactures over 50% of our products in-house.

The Project Coordinator works closely with the Sales Division and branch operations to organize, execute, and manage large pump division projects from quote through completion, coordinating equipment, dispatch, vendor relationships, and Project Technicians supporting active job sites.

Essential Functions

Work with Sales Division to Organize Large Projects

• Schedule jobs and maintain the project calendar.
• Review, adjust, and maintain submitted documents.
• Communicate issues, potential problems, or changes needed.
• Identify areas where revenue was lost or below expectation.
• Identify opportunities to capture additional revenue when applicable.
• Attend monthly sales meetings and present on topics needing to be addressed.
• Collaborate with sales representatives on missing and/or damaged equipment and customer billables.

Work with Management and Operations to Execute Projects

• Verify availability of equipment, including reserving inventory, securing items from other branches, and assisting with the purchase of new items.
• Dispatch, track, and manage all aspects of equipment delivery to and from the job site.
• Supervise all administrative work with outside vendors.
• Oversee all support equipment needed onsite, including service and maintenance issues, in collaboration with the crew leader.
• Secure re-rent equipment and verify profit margins.

Project Technician Support

• Coordinate with the crew leader to distribute a weekly schedule and dispatch technicians.
• Order and maintain inventory of tools, equipment, and safety items.
• Assist with anything needed to complete a job, including additional equipment, support items, or added onsite days/times.
• Communicate travel plans, lodging, and per diem when applicable.
• Assist with inventory management at other facilities, including scheduling trucks/operators for pickups and drop-offs, managing bills of lading and manual tickets, and completing system transfers.

Individual Responsibility - Revenue and Expenses

• Create and update rental contracts to match quoted rates.
• Assist the branch with any inventory discrepancies.
• Monitor monthly billing and correct any issues as needed.
• Close and return contracts when jobs are completed.
• Communicate with customers and the credit manager regarding pay applications, notices to owner (NTOs), or payment agreements.
• Compare rates between the quote, project worksheet, and actual onsite times; communicate with the sales representative if additional fees should be added.
• Collaborate with the crew leader to determine responsibility for any project delays or changes.
• Invoice all labor and transport fees.
• Calculate rates for time-and-material and/or emergency jobs.
• Process any equipment sales related to the project.
• Assist with credit requests, if applicable.
• Audit each job file prior to billing the customer.

Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

Required Education and Experience

• 4+ years of operational experience, or a four-year degree.
• Interacts well with people; strong communication and interpersonal skills.
• Proficiency with RentalMan or similar systems a plus.
• Self-directed, meticulous, and detail-oriented with excellent organizational skills.
• Proficient in Microsoft Office products.

Military service will be considered in lieu of education/certification experience as applicable.

Supervisory Responsibilities

• This position directly supervises Project Technicians, including scheduling, training, and certification tracking.

Work Environment

• Work settings vary by role and may include office, shop, yard, field, or on-the-road environments.
• Depending on the position, employees may encounter heavy equipment, moving vehicles, noise, dust, grease, and seasonal weather conditions.
• Personal protective equipment (PPE) such as steel-toe boots, safety glasses, gloves, and hearing protection must be worn as required for the role.
• Employees must be able to transition between professional office settings and more active, industrial, or outdoor environments as applicable to the position.
• Adaptability, situational awareness, and strong communication are important across all work settings.
• Normal business hours are 7:00 AM-5:00 PM, Monday through Friday; this role must be available as needed outside normal business hours to support active projects.

Travel Required

• Limited travel may be required.

Physical Demands

• Physical demands vary by role and may range from primarily sedentary office work to physically active field, shop, or yard work.
• Depending on the position, employees may be required to sit, stand, walk, bend, squat, kneel, crouch, or reach throughout the workday.
• Some roles may require lifting or carrying items weighing up to 50 pounds, climbing into or out of vehicles or onto equipment, working from heights, or maintaining balance on uneven terrain.
• Some roles may require safely operating a vehicle or equipment as a function of the position.
• Manual dexterity and visual/auditory acuity are required for using standard office, communication, and/or operational equipment as applicable to the role.

Other Duties

Please be aware that while this job description provides an overview of the main activities, duties, and responsibilities expected of the employee in this role, it may not encompass every task or requirement. Additionally, the nature of the position necessitates the potential for changes in duties, responsibilities, and activities, which may occur with or without prior notice. The employer reserves the right to modify and adapt these aspects as necessary to meet evolving business needs and organizational objectives.

Additional Eligibility Requirements

At Opifex-Synergy, we prioritize the safety and well-being of our employees, customers, and the communities we serve. As a condition of employment, all successful candidates must satisfactorily complete a background check and drug screening, administered and evaluated in accordance with applicable state and local law. By applying for this position, candidates consent to this screening process. This requirement applies to all positions and helps us maintain the highest standards of safety and security for our team.

Our Benefits & Perks

We want our team members to feel supported, valued, and set up for long-term success. Our benefits are designed to take care of team both at work and at home.

Core Benefits:

• Medical, Dental & Vision Insurance
• Health Savings Account (HSA) with company contributions
• 401(k) & Roth retirement plans with company matching
• Generous paid time off and company paid holidays
• Company Paid Wellness, Employee Assistance and Discount Programs
• Boot/PPE Annual Allowance
• Career Development & Company Paid Training

Benefit eligibility can vary by role, and not all benefits apply to every position. During the hiring process, we'll walk you through the benefits specific to this role. This position could also include Tool Reimbursement, Safety Bonuses, Profit Sharing and/or Commission Earning opportunities.

Opifex-Synergy is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.