Accounts Payable Specialist

Job Description

Job Description

We are looking for an Accounts Payable Specialist to support a busy finance team in Midlothian, Virginia. This Long-term Contract position is ideal for someone who can manage high-volume invoice processing with accuracy, maintain strong vendor relationships, and ensure timely payment activity. The role will handle a mix of inventory and non-inventory payables while contributing to reconciliations and daily accounts payable operations.

Responsibilities:
• Process a high daily volume of invoices while verifying accuracy, coding, and completeness before entry and payment.
• Review purchase orders, receipts, and vendor invoices to complete three-way matching and resolve discrepancies promptly.
• Manage payments for both inventory-related and non-inventory expenses in accordance with company procedures and deadlines.
• Communicate with vendors to address billing questions, payment status updates, and account issues in a clear and attentive manner.
• Identify and apply eligible early-payment discounts to help reduce overall expenses and improve payment efficiency.
• Perform account reconciliations to confirm balances, investigate variances, and maintain reliable financial records.
• Enter and update payable information within accounting and ERP systems to support accurate reporting and workflow management.
• Assist with ACH and other payment activities while following internal controls and audit-ready documentation standards.• Previous experience in accounts payable, including work with both inventory and non-inventory invoices.
• Hands-on knowledge of three-way purchase order matching and invoice reconciliation practices.
• Ability to process high invoice volumes efficiently, including managing approximately 100 invoices per day.
• Proficiency with accounting software and ERP platforms; experience with Concur or ADP Financial Services is helpful.
• Understanding of account coding, accrual-based accounting, and core accounting procedures.
• Strong communication skills for responding to vendors and resolving payment-related questions.
• Familiarity with ACH processing, audit support, and maintaining accurate financial documentation.