Legal Billing Specialist

Job Description

Is this for a specific project? If so -please provide detail here on what this role will be working on.
What are the main 3-5 responsibilities of this resource?
They will be reviewing invoicing for Legal, approving invoices, reporting adhoc requests, they will help with vendor onboarding as needed, will communicate with outside counsel as needed. Will be working with Excel with filtering, pivot tables, etc. Prior experience with a law firm is very helpful, however we will consider candidates without that if they have the required billing and MS Office experience.
What are the TOP Critical Skills or Must Haves skills a candidate should have on their resume in order to be considered?
5+ years in legal billing or relevant e-billing experience
Understanding of end-to-end invoice lifecycle (work in progress, invoicing, accounts payable, accounts receivable)
Experience with SAP or Oracle, ERP Production
Advanced skills in Microsoft Office suite, especially Excel and Outlook
Previous experience in a law firm or professional services organization, supporting a multi-office environment
Excellent communication skills
Superior ability to multitask and prioritize workload
Self-motivator with a positive, professional disposition, including under pressure
Ability to operate in a fast-paced business environment, demonstrated willingness to learn new skills
Job Description:
Job Title - Legal Billing Specialist
Job Summary
The Corporate Law Department of Paramount Global is seeking a detail-oriented, organized, and proactive Legal Billing Specialist to join its Legal & Finance Operations team. The Legal Billing Specialist will handle varied responsibilities relating to management of outside counsel (law firms) and other vendors. Key responsibilities will include managing the processing, auditing, and reviewing of outside counsel invoices;researching and troubleshooting issues with law firms;supporting vendor setup processes;training internal and external end users;maintaining work-in-progress records;and monitoring and enforcing time entry deadlines. The Billing Specialist must have strong analytical and problem-solving skills, good judgment, excellent decision-making skills, be detail oriented, and possess the ability to work in a fast-paced environment. The ideal candidate will be willing and able to quickly and continuously learn, have a high comfort level with Microsoft Excel and Outlook, recognize the urgency and confidentiality concerns of the team and department, and have excellent customer service skills
Key Responsibilities
Electronically review and route large volume of invoices for approval in accordance with Paramount Global Law Department billing guidelines
Approve, adjust, or reject invoices according to guidelines, and provide guidance to attorneys with inquiries regarding outstanding invoices
Manage portfolio to minimize invoice aging by reviewing/reconciling aging reports monthly
Liaise with outside counsel firms, in-house attorneys, and intercompany AP departments to ensure payments have been released timely
Communicate with outside counsel in a collaborative style to manage non-compliance with billing guidelines
Collect monthly accruals from outside counsel and follow-up with non-compliant firms
Research, identify, and investigate open and unresolved items within SAP
Assist with processing items outside of billing system;coordinate manual invoice entry in SAP for payment
Summarize outcomes, present information, and propose ideas to senior management to identify areas of process improvements and/or increased efficiency
Provide and participate in cross-training within the team as requested
Contribute on special projects, as defined by Legal Billing Manager or Legal Operations Director, which may include preparing ad-hoc reports, system data clean-up, and process updates/changes
Collaborate with billing system vendor and PTP Vendor Setup Global Business department for law firm onboarding
Aggregate and manipulate data in Excel to gather outside costs and to assist in billing processes
Actively participate in team meetings to identify issues, bring clarity to potential issues, and contribute to the team's duties and continual process improvement
Additional billing and finance related responsibilities as capacity and workload allow
Preferred Qualifications:
5+ years in legal billing or relevant e-billing experience
Understanding of end-to-end invoice lifecycle (work in progress, invoicing, accounts payable, accounts receivable)
Experience with SAP or Oracle, ERP Production
Advanced skills in Microsoft Office suite, especially Excel and Outlook
Previous experience in a law firm or professional services organization, supporting a multi-office environment
Excellent communication skills
Superior ability to multitask and prioritize workload
Self-motivator with a positive, professional disposition, including under pressure
Ability to operate in a fast-paced business environment, demonstrated willingness to learn new skills


Meet Your Recruiter

Soumya Tiwari