Legal Billing Specialist

Kforce has a client that is seeking a Legal Billing Specialist in Nashville, TN. Summary: The Legal Billing Specialist will review invoicing for Legal (approving invoices, reporting ad hoc requests), help with vendor onboarding as needed, and communicate with outside counsel as needed. They will be working with Excel with filtering, pivot tables, etc. Prior experience with a law firm is very helpful, however we will consider candidates without that if they have the required billing and MS Office experience. Key responsibilities will include managing the processing, auditing, and reviewing of outside counsel invoices; researching and troubleshooting issues with law firms; supporting vendor setup processes; training internal and external end users; maintaining work-in-progress records; and monitoring and enforcing time entry deadlines. Key Responsibilities:

• Electronically review and route large volume of invoices for approval in accordance with Company Law Department billing guidelines
• Approve, adjust, or reject invoices according to guidelines, and provide guidance to attorneys with inquiries regarding outstanding invoices
• Manage portfolio to minimize invoice aging by reviewing/reconciling aging reports monthly
• Liaise with outside counsel firms, in-house attorneys, and intercompany AP departments to ensure payments have been released timely
• Communicate with outside counsel in a collaborative style to manage non-compliance with billing guidelines
• Collect monthly accruals from outside counsel and follow-up with non-compliant firms
• Research, identify, and investigate open and unresolved items within SAP
• Assist with processing items outside of billing system; Coordinate manual invoice entry in SAP for payment
• Summarize outcomes, present information, and propose ideas to senior management to identify areas of process improvements, and/or increased efficiency
• 5+ years in legal billing or relevant e-billing experience
• Understanding of end-to-end invoice lifecycle (work in progress, invoicing, accounts payable, accounts receivable)
• Experience with SAP or Oracle, ERP Production
• Advanced skills in Microsoft Office suite, especially Excel and Outlook
• Previous experience in a law firm or professional services organization, supporting a multi-office environment
• Excellent communication skills
• Superior ability to multitask and prioritize workload
• Self-motivator with a positive, professional disposition, including under pressure
• Ability to operate in a fast-paced business environment, demonstrated willingness to learn new skills
• The Billing Specialist must have strong analytical and problem-solving skills, good judgment, excellent decision-making skills, be detail oriented, and possess the ability to work in a fast-paced environment
• The ideal candidate will be willing and able to quickly and continuously learn, have a high comfort level with Microsoft Excel and Outlook, recognize the urgency and confidentiality concerns of the team and department, and have excellent customer service skills