BMV Clerical Assistant

BMV Clerical Assistant

Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.

About the Bureau of Motor Vehicles (BMV): The Indiana Bureau of Motor Vehicles has been named one of Indiana's 2023 Top Workplaces by its employees. Our mission is to serve all Hoosiers by providing best-in-class driver and vehicle services in a timely and accurate manner while ensuring security and transparency. The BMV team works throughout the state of Indiana and is dedicated to fostering an environment where we: Invest in our employees Engage our customers Provide sustainable systems Embrace product innovation

Role Overview

The Clerical Assistant supports the Credential Management Team by handling secure processing, validation, printing, and auditing of vital driver and vehicle records. This role serves in the Central BMV Offices at the Indiana Government Center in Indianapolis, Indiana. Salary: The salary for this position traditionally starts at $29,588 annually ($15.17 per hour) but may commensurate with education and experience.

A Day in the Life

The essential functions of this role are: Supports the daily operations of an organization by performing general office tasks. Communicates with customers, employees, and other individuals to answer questions, disseminate, or explain information. Reviews files, records, and other documents to obtain information to respond to requests. Types forms, correspondence, memos, and other materials. Maintains filing systems for efficient recordkeeping and easy retrieval. Checks emails, send faxes, make copies, and updates computer databases. Answers telephones and gives information to callers, take messages, or transfers calls to appropriate individuals. Trains other staff members to perform work activities, such as using computer applications. Completes tasks or projects assigned by supervisor in a timely manner.

What You'll Need for Success

Individuals in this role should minimally be able to articulate or demonstrate the following: Working knowledge of general office functions and clerical procedures. Active listening skills. Excellent critical thinking skills. Strong written and verbal communication skills. Strong organizational skills with the ability to prioritize tasks effectively. Excellent attention to detail and proofreading skills. Proficient computer skills required, including but not limited to Microsoft Word, Excel, case management and data base tools. Ability to work with sensitive documents and information, and be privy to sensitive agency information without divulging information to internal or external parties. Ability to work independently. Ability to provide effective and professional customer service to internal and external parties. Able to perform essential functions with or without reasonable accommodation. A degree is not required. However, at least 1 year of experience applying the outlined knowledge, skills, and abilities in a similar role may be considered.

Benefits of Employment with the State of Indiana

The State of Indiana offers a comprehensive benefits package for full-time employees that includes: Three (3) medical plan options (including RX coverage) as well as vision and dental plans Wellness Rewards Program: Complete wellness activities to earn gift card rewards Health savings account, which includes bi-weekly state contribution Deferred compensation 457(b) account (similar to 401(k) plan) with employer match Two (2) fully-funded pension plan options A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to: 150 hours of paid New Parent Leave and up to eight weeks of paid Childbirth Recovery Leave for eligible mothers Up to 15 hours of paid community service leave Combined 180 hours of paid vacation, personal, and sick leave time off 12 paid holidays, 14 in election years Education Reimbursement Program Group life insurance Referral Bonus program Employee assistance program that allows for covered behavioral health visits Qualified employer for the Public Service Loan Forgiveness Program Free Parking for most positions Free LinkedIn Learning access