Administrative Coordinator: Contracts, Vendors & Events
Beacon Hill
A leading non-profit organization in Chicago is seeking an Administrative Coordinator to support the Facilities Team across multiple offices. This entry-level role requires strong analytical and organizational skills, alongside at least 2 years of relevant professional experience. Responsibilities include coordinating the Request for Proposal process, handling vendor proposals, and providing administrative support to the executive team. The role offers an excellent opportunity to develop skills in a dynamic environment with strong emphasis on detail and initiative. #J-18808-Ljbffr Beacon Hill
- ...Position Title: Floating Administrative Assistant and Catering Coordinator Client Location: Chicago, IL (Onsite... ...document preparation. Meeting & Event Coordination: Organize meeting... ...headcount, dietary needs, and vendor coordination for catered events....SuggestedWork at office
- ...seeking a Manager to join our growing Vendor Management Office team located in Chicago... .... Design and execute strategy for contract negotiations including, but not limited... ...experience. Bachelor’s degree in Business Administration, Finance, Economics, Supply Chain or...SuggestedContract workWork at officeRemote work
- ...Manager to join our growing team. The Vendor Management Office team is a highly talented... .... Design and execute strategy for contract negotiations including, but not limited... ...experience Bachelor's degree in Business Administration, Finance, Economics, Supply Chain...SuggestedContract workWork at officeRemote work
$60k - $75k
...Executive Assistant & Administrative Coordinator Reports to: Vice President of Balani Custom Clothiers... ...to tone, grammar and brand voice Vendor project management; keeping VP informed... ..., vendor appointments, and Showroom events Attention to day-to-day office operations...SuggestedFull timeWork at officeImmediate start$52.28k - $58k
...Full‑time Role Overview The Administrative Coordinator plays a critical cross‑site... .... Shared Resources, Vendors & Operational Support. Coordinate... ...for consultant and vendor contracts; support logistics for cross... ...engagement initiatives and events. General Responsibilities....SuggestedFull timeWork at officeLocal areaFlexible hoursAfternoon shift$40k - $55k
...Administrative Coordinator The Administrative Coordinator is a critical member of the HACE team, providing high-level administrative, coordination... ...operational support to the Executive Operations & Special Events Manager, President & CEO, and Chief of Staff. This role...Work at officeRemote workWork from homeFlexible hours$22 - $24 per hour
...youth, and families? We are currently in search of an Administrative Coordinator for a Social Services Organization located in... ...Assist the Director of Operations with scanning and filing vendor contracts and subcontracts Collect receipts for monthly credit...Permanent employmentTemporary workPart timeWork at office$49k - $52k
...profits in Illinois is looking for an Administrative Coordinator. This role will support the... ...decision‑making. Review and analyze vendor proposals and contracts, evaluating pricing, service levels... ...technical and user support for the events team, working closely with...Full timeContract workWork at office$55.9k - $123.5k
...subject matter expert for HCSC when negotiating with customers, vendors, and other third parties. Required Job Qualifications:... ...Qualifications: JD preferred. Experience with Drafting and Contracting. Privacy and compliance experience. Experience working with...Work at officeRemote workFlexible hours$23.24 - $34.86 per hour
...Position Highlights: Position: Administrative Assistant III - Marketing &... ...maintain budget trackers, department vendor contract records and support budget... ...leadership meetings, off-sites, and event logistics. Coordinate and manage appointments, meetings,...Hourly payFull timeContract workPart timeFor contractorsWork at officeLocal areaMonday to Friday$61.4k
...Description Apply now Administrative Assistant Posting... ...), such as contracts, resolutions, and approval... ...reports and updates * Coordinate inspections and follow... ...invoices, including intake, vendor set-up, validation,... ...expatriate-related events, including Management...Work at officeRemote workWorldwideRelocation$45k - $83k
...Administrative Support Manager The successful candidate will... ...Leads the planning, coordinating and implementing department events. Provides senior level... ...and guidelines and vendor agreements Prepares... ...executed agency agreement contract for service to submit resumes...Contract workPart timeFor contractorsWork at officeLocal areaRelocation- Harbor Behavioral Health is seeking a Manager for the Vendor Management Office in Chicago. The role leads client sourcing end-to-end, guiding internal resources and senior client management to deliver strategic opportunities. You will oversee a small team, report to the...Work at office
$65k - $80k
...Job Title Administrative Coordinator Location Chicago, IL Industry Real Estate Investment Compensation... ...meetings, client meetings, and internal events. Coordinate travel arrangements,... ...tracking in partnership with external vendors. Process invoices, maintain documentation...Work at officeLocal areaMonday to Friday$42.6k - $68.05k
...Administrative Coordinator – Plastics Clinic (Full Time Days) At Northwestern Medicine, every patient... ...communication. Independently plans and executes events, activities, and meetings. Assists... ...patients, providers, staff and vendors. Records meeting discussions by attending...Full timeWork at officeLocal areaRelocation packageMonday to Friday- ...supported, and capable of success. About the Role An administrative coordinator ensures an office runs smoothly by managing a wide range... ...of contact, liaising between departments, clients, and vendors, and requires strong organizational, communication, and multitasking...Work at officeRemote workFlexible hours
- ...maintain all project documentation, including contracts, permits, architectural drawings,... ...proposals, and developing bid comparisons. Coordinate site visits, project meetings, and... ...procurement activities, purchase orders, and vendor documentation. Manage close‑out...For contractorsWork at officeLocal area
$20.5 - $22.75 per hour
...Term, and Long-Term Disability. Team member appreciation events and year-round recognition. Employee Assistance Program... ...intake processes, and waitlist management. Support rental contract administration and related documentation. Assist with agency...Hourly payFull timeContract workTemporary workWork at officeLocal areaFlexible hours$80k - $90k
...seeking a highly organized and technologically proficient Administrative Assistant/AI Coordinator to join its team. This position offers a competitive... ...liaison between internal teams and external technology vendors, managing system updates, troubleshooting, and ongoing...Full timeWork at office- ...efficiency. Stefanini provides the IT contract resources you need to implement crucial... ...at all times. Provide general administrative support to the P&O team to maximize department... ...leaders with administrative support: Coordinating meetings Qualifications Computer proficiency...Contract workTemporary workMonday to Friday
$25.87 - $32.31 per hour
The Senior Administrative Coordinator (SAC) supports the department Chair, Academic Program Directors (... ...inquiries, coordinate meetings and special events (virtual and in person), maintain... ...and financial aid awarding, and process vendor, speaker, consulting, and contractor...Hourly payFor contractorsWork at officeLocal area$21.25 per hour
...Advance Human Ability, together.Job Description SummaryThe Administrative Coordinator will perform record keeping, bookkeeping, supply... ...determining appropriate levels of inventory, researching vendors, and tracking and deliveries.Schedules meetings, appointments...Work at office- ...quest for better? Job Description The Administrative Coordinator reflects the mission, vision, and... ...communication. Independently plans and executes events, activities, and meetings. Assists... ...patients, providers, staff, and vendors. Records meeting discussions by attending...Full timeWork at officeLocal areaRelocation package
$24.04 - $31.25 per hour
The Biological Sciences Division at the University of Chicago is seeking an Administrative Support role for its Pulmonary and Critical Care Medicine Section. You'll be interacting with faculty, maintaining calendars, and helping with financial transactions. Ideal candidates...Hourly payFull timeWork at office- ...operations, and as may be directed by the Administrator, Director of Finance, or Accountant.... ...payment. Communicate with supplier/vendors concerning errors or questions on invoices... .... Ensure that resident admission contracts are signed and appropriately filed....Work at office
$83.98k - $95.98k
...contact for building management, coordinating badge access, deliveries,... ...inventory and manage vendor contracts (coffee, break room supplies... ...guests. Coordinate recognition events, birthdays, milestones, and... ...community outreach events. Administrative Support Report to and...Work experience placementWork at officeFlexible hours$22 - $23 per hour
...Administrative Assistant- Part Time Independence Library - Chicago,... ...the Property Manager with the coordination of all site specific aspects... ...coordination of special events or social activities at the... ...and filing of correspondence, vendor files, and warranties, certificates...Hourly payFull timePart timeWork at officeImmediate startShift work- ...Administrative Assistant Immediate need for a talented Administrative... .... This is a 06+ Months Contract opportunity with long-term potential... ...: Planning and coordinating meeting arrangements including... ...of meetings and details for events and/or meetings for managers...Contract workWork at officeImmediate startFlexible hours
- ...Administrative Assistant Now hiring: Administrative Assistant at Chick-fil-A Pullman... ...and operational supplies. Coordinate repairs, maintenance, and vendor services. Maintain Google Drive... ...needed. Assist with restaurant events and operational initiatives. Retrieve...Work at officeImmediate startFlexible hoursWeekend workDay shift
$19.89 - $27.97 per hour
...Grade: NEX/11 Job Summary: Coordinates administrative processes and prioritizes, directs,... ..., databases, meetings, special events, etc. and alerts supervisor of critical... ...Maintains accounting balances for grants/contracts. Human Resources Initiates...Hourly payTemporary workWork at office
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