Human Resources Assistant

Job Title

Provide confidential complex support services under minimal supervision, to Human Resources Department by ensuring timely and accurate information is processed. In-person work on campus is an essential function of this position.

Essential Functions

Employee is responsible for filing and maintaining all employee personnel files. Screen and check items to be filed and filing is being performed quickly and efficiently. Perform needed periodical audits of employee files. Verify visitor and employee credentials for reviewing personnel files. Contribute to improving department processes and independently research any issues.

Process employment verification forms and complete in a timely manner. Verify information is accurate, identify and correct errors, and ensure document is signed by designated Human Resources (HR) personnel. Provide information and instruction on department processes, policies, and procedures.

Generate and prepare teacher service records. Complete request on a timely manner. Ensure document is signed by designated Human Resources personnel.

Review and assist with unemployment claims. Complete request on a timely manner. Observe and meet deadlines set by the Texas Workforce Commission. Assist and gather information for unemployment claim hearings. Ensure document is signed by designated HR personnel.

Assist internal and external customers by responding to inquiries and providing information to include requests under the Texas Public Information Act. Perform general office functions including telephone, responding to e-mail, scanned documents, and faxes. Typing forms, memos, letters, reports, and distribute departmental documents and forms. Refer customers to the correct HR Office for further assistance.

Participate and assist in special projects. Assist other HR offices with time sensitive projects and deadlines. Conduct research and analysis for projects and prepare and print reports.

Perform other duties as assigned.

Qualifications

Required Qualifications: 1. Associate's Degree and two (2) years of related experience or an equivalent combination of education and experience which demonstrates possession of the required knowledge, skills, and abilities. NOTE: A copy of the transcript reflecting this required education MUST be submitted for consideration and reflect completed coursework and degrees conferred. The candidate must be fully qualified for the position at the time of application. 2. Strong interpersonal and organizational skills. 3. Ability to establish and maintain effective working relationships with staff and the public. 4. Knowledge of principles, best practices, and trends in Human Resources. 5. Ability to maintain confidentiality of work related information and materials. 6. Ability to utilize computer technology to access data and generate reports. 7. Ability to set and adhere to strict timelines and attention to detail. 8. Familiar with federal required Human Resources forms, laws, and regulations. Special Conditions: 1. This is a security-sensitive position as defined under the Texas Education Code, Section 51.215; the successful applicant will be required to undergo a criminal background check, as permitted and/or required by applicable law, and in accordance with the College's policies and procedures.

Other Requirements

Individuals desiring consideration MUST complete and submit an EPCC Application for Employment on-line by the announced deadline. COPIES OF ACADEMIC TRANSCRIPTS MUST BE uploaded with the application. CURRENT EMPLOYEES ARE ALSO REQUIRED TO UPLOAD THEIR TRANSCRIPTS WITH EACH SUBMITTED APPLICATION; TRANSCRIPTS IN PERSONNEL FILES CANNOT BE ACCESSED BY EVALUATORS FOR THIS PURPOSE. APPLICATIONS SUBMITTED WITHOUT TRANSCRIPTS WILL NOT BE CONSIDERED. Only documents stating 'Transcript' or 'Unofficial Transcript' will be accepted. Other documents (Degree Audit, Degree Summary, Program Summary, etc.), uploaded in lieu of transcripts, will not be accepted. If you are unable to attach your transcripts to your application, please mail your transcripts to El Paso Community College, Employment Services, P.O. Box 20500, El Paso, TX 79998. Mailed documents MUST include the position title and posting number for this position vacancy. A letter of application, resume, letters of recommendation, and other supporting documents are optional but highly encouraged and may be submitted on-line with the application form or forwarded to the Human Resources Department at El Paso Community College, Employment Services, P.O. Box 20500, El Paso, TX 79998. Mailed documents must be received by the application deadline. Documents received after the application deadline will not be accepted. Copies of transcripts must reflect completed coursework and conferred degrees. All academic coursework and degrees must be from an accredited college or university or be certified by an acceptable agency that the institution is recognized by the appropriate governmental agency in its home country (this is generally stated in the degree evaluation). Transcripts issued in a language other than English must be accompanied by a full translation (word for word) by a current member of the National Association of Credential Evaluation Services (NACES). Additionally, each foreign transcript must be evaluated for equivalency to United States accredited coursework. Applications containing foreign transcripts that are not accompanied with the above required documentation will not be considered. In accordance with federal law and as a condition of employment, the successful candidate must furnish documentation verifying employment authorization eligibility and identity before being employed. The El Paso County Community College District does not discriminate on the basis of race, color, national origin, religion, sex, age, disability, and veteran status. Physical Requirements: While performing the duties of this Job, the employee is regularly required to sit, use hands to handle or feel, and talk or hear. The employee is frequently required to reach with hands and arms. The employee is occasionally required to stand, walk, stoop, kneel, crouch, or crawl. The employee must frequently lift and move up to 10 pounds and occasionally lift and move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Benefits

Full-Time Staff Positions: The College offers a highly competitive compensation program, a benefits package including retirement, health/life/dental insurance, staff scholarship, tuition reimbursement, vacation, and sick leave accrual plan. Full-Time Faculty Positions: The College offers a highly competitive compensation program, a benefits package including retirement, health/life/dental insurance, staff scholarship, tuition reimbursement, and sick leave accrual plan.