Executive Administrator

Job Title Executive Administrator – Senior Admin Assistant (Contract Position) Location Chantilly, VA, United States (Primary) Job Type Full‑time Job Description Responsible for organizing and coordinating office operations and procedures to ensure organizational effectiveness and efficiency. Responsibilities Maintain leadership’s calendar (CEO, President, VP, Director) Answer phones, route calls, and handle inquiries about the company Greet visitors and coordinate meetings and conference rooms, and teleconferences Coordinate mail flow in and out of the office; collect and distribute parcels and other mail Coordinate off‑site meetings and take minutes for the Executive Management Team Attend and act as recording secretary at all management meetings, take formal minutes, prepare action items, transcribe and distribute to team members Serve as liaison between the corporate office and the property management company Oversee routine maintenance of office equipment; point of contact for Security Alarm System Coordinate office activities, arrange appointments, validate parking, perform filing and clerical duties Prepare travel vouchers, take and relay messages, disseminate information via telephone, e‑mail, website Qualifications Clearance: TS/SCI with CI Poly Education: High school diploma (Bachelor’s degree desired) Experience: Minimum 9 years total work experience with 5 years administrative assistance experience Skills: Strong written and communication skills; ability to meet deadlines in a fast‑paced, high‑volume environment; ability to multi‑task; strong interpersonal skills; ability to work with all levels; strong organizational skills; able to work independently with little or no supervision; strong customer relations skills EEO Statement: We hire military. Work, Physical and Mental Requirements This is largely a sedentary role, primarily sitting. Some filing may be required, including moving files or boxes with file data, opening filing cabinets, bending or standing as necessary, and the ability to lift up to 40 lbs. Mental demands include reading, communicating effectively (verbal and written), and maintaining emotional control and professionalism. Travel 0 – 10% #J-18808-Ljbffr