Receptionist
Educated Solutions Corp
Location
Ontario,CA Description Our client, the U.S.'s largest commercial real estate services firm, is seeking a Receptionist to provide additional support within a busy office environment in Ontario, California . This 3-month contract role is ideal for a polished, customer-focused professional who thrives in a fast-paced setting and enjoys being the face of the office. The successful candidate will create a welcoming experience for visitors, support daily administrative operations, and help maintain an organized and professional workplace. Schedule is Monday-Friday, either 8am-5pm or 7:30am-4:30pm. Day-to-Day Responsibilities:
Ontario,CA Description Our client, the U.S.'s largest commercial real estate services firm, is seeking a Receptionist to provide additional support within a busy office environment in Ontario, California . This 3-month contract role is ideal for a polished, customer-focused professional who thrives in a fast-paced setting and enjoys being the face of the office. The successful candidate will create a welcoming experience for visitors, support daily administrative operations, and help maintain an organized and professional workplace. Schedule is Monday-Friday, either 8am-5pm or 7:30am-4:30pm. Day-to-Day Responsibilities:
- Serve as the first point of contact for visitors, clients, brokers, vendors, and employees entering the office
- Greet and assist guests with a professional, friendly, and welcoming demeanor
- Answer, screen, and direct incoming phone calls to the appropriate individuals or departments
- Respond to general inquiries and provide accurate information in a timely manner
- Schedule appointments, meetings, and conference room reservations
- Prepare meeting spaces to ensure they are clean, organized, and ready for use
- Assist with planning and coordinating office meetings, events, and special activities
- Manage incoming and outgoing mail, packages, and deliveries
- Coordinate courier services and distribute deliveries to appropriate recipients
- Monitor office appearance and help maintain a clean, organized, and professional environment
- Track office supply inventory and place orders to replenish stock as needed
- Restock common areas and ensure supplies are readily available for employees and guests
- Perform general clerical and administrative duties, including filing, data entry, document preparation, and record maintenance
- Support multiple priorities while maintaining a high level of accuracy and attention to detail
- Communicate effectively with brokers, clients, staff, and vendors to ensure exceptional service
- Handle sensitive situations with professionalism, discretion, and sound judgment
- Perform additional administrative and office support duties as assigned
- High school diploma or GED required
- 2-3 years of receptionist, front desk, administrative, or customer service experience
- Strong communication and interpersonal skills with the ability to interact effectively with a wide range of stakeholders
- Customer service-oriented mindset with a polished and professional demeanor
- Ability to multitask, prioritize responsibilities, and adapt to changing demands in a busy environment
- Strong organizational skills and attention to detail
- Ability to remain calm, courteous, and composed under pressure
- Proficiency with Microsoft Office applications, including Word, Excel, and Outlook
- Strong clerical and administrative skills
- Professional appearance and presentation
- Basic computer proficiency and comfort learning new systems
- Previous experience supporting a corporate office environment
- Hospitality, concierge, or customer-facing service experience
- Experience coordinating meetings and office events
- Familiarity with office supply management and inventory tracking
- Experience working with brokers, clients, or executive-level stakeholders
Vacancy posted 14 hours ago
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