Administrative Support Specialist

# Administrative Support SpecialistCorporate Office - Indianapolis, IN 46204## OverviewSalary Range$22.00 - $26.00 HourlyPosition TypeFull TimeJob ShiftDayEducation LevelHigh SchoolTravel PercentageNone## Administrative Support Specialist**Administrative Support Specialist** **Location:** Corporate Office - Indianapolis, IN**Creating Value Through Vibrant Communities**With expertise in market-rate, affordable, and mixed-use communities, we specialize in innovative public and private partnerships. Since 1993, we’ve delivered over $3 billion in developments and maintain a robust pipeline exceeding $1 billion.Our purpose—**Creating Value Through Vibrant Communities**—drives everything we do. Guided by our core values, we foster a dynamic and collaborative environment:* **Diligent*** **Winning Mindset*** **Respectful Team Player*** **Humbly Confident*** **Integrity**Join our award-winning team! In 2024, we were recognized for our people-first work culture by **Top Workplaces (Real Estate Industry)** and named **Management Company of the Year** at the Midwest Prodigy Awards. If you’re passionate, driven, and ready to thrive, we want to hear from you. **Apply today** and start building a brighter future with Flaherty & Collins Properties!**Administrative Support Specialist**Do you love bringing order to complexity and ensuring nothing slips through the cracks? Are you passionate about supporting a dynamic team and making an impact behind the scenes? As an Administrative Support Specialist, you’ll be a key player in ensuring our operations run efficiently and effectively every day.**What You'll Do:*** Provide administrative support to Development, Construction, and Property Management.* Greet, validate, and support incoming guests and staff to the office.* Coordinate and manage scheduling of meetings, conference calls, appointments, and other events.* Interact with internal and external stakeholders professionally and helpfully, ensuring their needs are met.* Print, organize, and prepare documents for meetings.* Accurately input and update information in databases.* Monitor and replenish office supplies, maintain inventory records, and coordinate equipment maintenance as needed.* Organize documents and obtain signatures.* Screen all incoming mail, messages, and correspondence, and route accordingly.* Conduct special projects and other duties as assigned.* Provide support in the coordination of the upkeep of the corporate office and the employee union.* Timely proofreading, processing (binding and copying), and mailing of various reports.* Compile, copy, sort, file, and mail office documents.* Prepare outgoing mail and overnights.* Open, sort, and route incoming mail and faxes.* Assist in maintaining the conference room schedule and corporate calendar.* Maintain the lobby area and conference rooms.* Assist with special reports, research, mailings, faxes, memos, copying, and filing.* Manage clerical or administrative activities.**What Makes You a Great Fit:*** Additional education in office administration, business, or a related field is an advantage.* You have 3-5 years of professional experience; administrative experience is a plus.* You are proficient in Microsoft Office programs (i.e., Excel, Word, PowerPoint, Teams, etc.)* You’re organized, detail-oriented, and thrive in a fast-paced environment.* You’re an excellent communicator who enjoys working with different teams and partners.* You’re proficient in Microsoft Office and familiar with construction management software (experience with Procore is a plus)* You’re a proactive problem solver who takes initiative and ownership.* You bring a positive attitude and professionalism to everything you do.**Benefits Package:*** Health Benefits: Medical, Vision & Dental Insurance* Wellness Benefits: Employee Assistance Program* Virtual Doctor Visits* Retirement Planning: 401k program with a company match* Employer-Paid Life Insurance* Paid Time Off- Personal Time, Birthday, Diversity Day, and 8.5 Holidays.* Paid Parental Leave* Rental Discounts* Industry Memberships* Company Events* Volunteer Opportunities* Employer-Paid Training & Certifications* Employee Referral Program* Bonus Opportunities**Flaherty & Collins Properties is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.** #J-18808-Ljbffr