Recruiting Coordinator or HR People Operations Coordinator

Job Responsibilities:

• Schedule and coordinate all stages of the interview process, including phone screens, virtual interviews, in-person interviews, and final round panels
• Manage and maintain recruiting calendars for multiple recruiters and hiring managers
• Act as the primary point of contact for candidates regarding interview scheduling and logistics
• Respond to candidate and internal stakeholder emails in a timely, professional, and friendly manner
• Coordinate interview logistics (video links, meeting rooms, travel arrangements, meals, etc.) when needed
• Track and update candidate status and interview feedback in the Applicant Tracking System (ATS)
• Assist with generating recruiting reports and dashboards as requested
• Support offer letter preparation and background check coordination
• Help maintain a positive candidate experience throughout the recruiting process
• Perform other administrative and tactical recruiting tasks as assigned.

Skills:

• Interview scheduling
• Calendar management
• ATS tracking
• Candidate communication
• Administrative support
• Candidate Sourcing & Screening
• Interviewing & Candidate Assessment
• Applicant Tracking Systems (ATS) & Recruiting Platforms
• Relationship Building & Pipeline Management

Education/Experience:

• 1–3 years of experience in recruiting coordination, administrative support, HR, or a similar role
• Experience with Applicant Tracking Systems (ATS) is a plus (e.g., Greenhouse, Lever, Workday, Taleo)
• Proficiency in Microsoft Office (especially Outlook, Excel, and Word) or Google Workspace
• Experience in a high-volume recruiting environment