Finance Construction Coordinator

Job Description

Job Description

We are looking for a Finance Construction Coordinator to support construction funding activities for projects based in Jacksonville, Florida. This Long-term Contract position will oversee the financial coordination of draw requests, budget tracking, reporting, and documentation while partnering closely with development, accounting, lenders, contractors, and vendors. The role is ideal for someone who can balance detailed financial oversight with strong cross-functional communication and timely follow-through. You will help keep projects financially organized, properly funded, and aligned with internal controls and lender expectations.

Responsibilities:
• Oversee the full construction draw cycle for several active projects, from compiling requests through final funding coordination.
• Assemble and submit draw packages by reviewing invoices, payment applications, lien waivers, and other supporting records for accuracy and completeness.
• Monitor disbursement timelines, approval progress, and outstanding items to help ensure payments are released on schedule.
• Maintain project-level budgets, funding activity, and cost tracking records, and reconcile draw proceeds against actual expenditures.
• Produce recurring financial updates that highlight cash flow, budget usage, funding status, and cost variances for key stakeholders.
• Record journal entries, apply cash receipts to open items, support account reconciliations, and assist with accounts receivable follow-up as needed.
• Organize contracts, amendments, insurance documents, funding records, and other project files so information remains accessible and audit-ready.
• Coordinate with finance, real estate development, lenders, contractors, vendors, and inspectors to resolve issues affecting project payments or documentation.
• Recommend process enhancements, strengthen internal controls, and support the ongoing use of construction management and financial software tools.
• Prepare financing application materials in accordance with funder guidelines and provide additional support on related assignments as needed.• Experience managing construction draws, project funding administration, or finance support within construction or real estate development environments.
• Working knowledge of financial reporting, financial analysis, forecasting, and month-end close activities.
• Ability to review contractor billings and supporting documents with strong attention to detail and accuracy.
• Experience preparing journal entries, reconciling accounts, and maintaining reliable financial records.
• Familiarity with budget tracking, cash flow monitoring, and identifying variances against approved project plans.
• Strong communication skills with the ability to coordinate effectively across internal teams and external partners.
• Proficiency with spreadsheet-based analysis and financial systems used for reporting and documentation management.