SUPERVISOR (PAYROLL)

Supervisor (Payroll)

The Los Angeles County Development Authority (LACDA) is a dynamic, innovative agency created in 1982 by the Board of Supervisors. The agency is part of the County family, but an independent agency and not a County Department. The LACDA's core pillars include housing and community development programs that benefit the unincorporated Los Angeles County areas and various incorporated cities that participate in LACDA programs. Funded primarily with federal grants, the LACDA is an industry leader in sponsoring new solutions to housing and forming partnerships with private and public agencies. To find out more about the LACDA, please visit our web site at

The Office of Finance and Budget is responsible for the preparation and administration of the agency's budget and Annual Comprehensive Financial Report. The division provides financial information to the public, Board of Supervisors/Commissioners, Executive Office, and agency divisions. It also identifies and implements best practices in allocation methodologies, cash management, debt administration, capital assets, financial reporting, and public investments.

Under general direction, the Supervisor is responsible for managing all payroll operations for the Los Angeles County Development Authority (LACDA). Responsibilities include ensuring timely and accurate payroll processing, compliance with federal, state, and local regulations, and maintaining proper financial reporting. The Supervisor oversees payroll staff, develops and improves payroll procedures and internal controls, and administers payroll tax reporting and retirement filings.

Key responsibilities involve managing payroll accounting transactions, reconciliations, and general ledger activities, as well as supporting year-end financial reporting and audits. The Supervisor maintains payroll system configurations, monitors legislative changes, and leads internal and external audits to ensure regulatory compliance. Collaboration with Finance, HR, IT, and external agencies is essential for maintaining system integrity and improving business processes.

Additionally, the Supervisor prepares payroll reports, financial analyses, and budget projections, resolves complex payroll issues, and participates in departmental budget development. Supervising, mentoring, and evaluating payroll staff is a core function, emphasizing a collaborative and customer-focused work environment. The role also includes performing other related duties as assigned.

Essential Job Duties

The below statements are intended to describe the general nature and scope of work performed by this position. This is not a complete listing of all responsibilities, duties and/or skills required. Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.

• Plans, organizes, assigns, supervises, and reviews the work of staff providing support to either Authority internal business administration functions, operations, and/or direct service delivery within an assigned department; trains staff in work procedures; evaluates employee performance, counsels employees, and effectively recommends initial disciplinary action; assists in selection and promotion.
• Participates in the development of goals, objectives, policies, and procedures for assigned services and programs; recommends and implements policies and procedures including standard operating procedures for assigned operations.
• Monitors activities of the work unit; identifies opportunities for improving service delivery and procedures; provides recommendations concerning process changes; reviews with appropriate management staff; implements improvements.
• Coordinates assigned services and operations with those of other departments and outside agencies.
• Participates in annual budget preparation; identifies resource needs; prepares detailed cost estimates with appropriate justifications; monitors expenditures.
• Prepares and proofreads a variety of technical reports, letters, memoranda, correspondence, and other written materials; independently composes correspondence and reports related to assigned area of responsibility; develops, designs, and produces charts, graphs, presentations, and spreadsheets; prepares and conducts presentations for a variety of audiences, as assigned.
• Provides direction and oversight related to projects within assigned area of responsibility.
• Monitors activities of assigned work unit(s) to ensure compliance with federal, state, and local laws, regulations, ordinances, and requirements, as well as Authority policies, procedures, and protocols; prepares and oversees the accuracy of required progress and/or compliance reports.
• Participates in preparing and disseminating public information relating to assigned programs, projects, and activities.
• Monitors changes in laws, regulations, and technology that may affect assigned operations; assists in the implementation of policy and procedural changes as required; informs and educates staff regarding changes.
• Performs the most complex or confidential work assigned to the work unit; answers questions and provides information to the public; investigates and responds to complaints and inquiries from citizens, other divisions, and agencies; recommends corrective actions to resolve issues.
• Maintains files, databases, and records related to assigned functions, programs, and/or activities of the work unit(s); prepares a variety of written reports, memoranda, and correspondence.
• Establishes and maintains contact and working relationships with other Authority divisions, local, state, and federal agencies for acquisition of necessary information, and/or for the implementation of cooperative programs and activities.
• Represents the Authority in meetings with members of other public and private organizations, community groups, contractors, developers, and the public.
• Ensures staff observe and comply with all Authority and mandated safety rules, regulations, and protocols.
• Performs other related duties as assigned.

Qualifications

Essential Knowledge and Abilities:

Knowledge of:

• Principles and practices of employee supervision, including work planning, assignment, review and evaluation, discipline, and the training of staff in work procedures.
• Principles and practices of leadership.
• Principles and techniques for working with groups and fostering effective team interaction to ensure teamwork is conducted smoothly.
• Basic principles and practices of budget administration and monitoring.
• Principles, practices, methods, and techniques of assigned functions, activities, projects, and/or programs related to assigned area of responsibility.
• Department organization, functions, programs, policies, procedures, and initiatives.
• Principles and practices of business and public administration as applied to assigned area of responsibility.
• Techniques for effectively representing the Authority in contacts with governmental agencies, community groups, and various business, professional, educational, regulatory, and legislative organizations.
• Recent and on-going developments, current literature, and sources of information related to assigned area of responsibility.
• Applicable federal, state, and local laws, rules, regulations, and procedures relevant to assigned areas of responsibility.
• Principles and procedures of record keeping.
• Authority and mandated safety rules, regulations, and protocols.
• Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and Authority staff.
• The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
• Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed.

Ability to:

• Assist in developing and implementing goals, objectives, practices, policies, procedures, and work standards.
• Select and supervise staff, provide training and development opportunities, ensure work is performed effectively, and evaluate performance in an objective and positive manner
• Interpret, apply, explain, and ensure compliance with federal, state, and local policies, procedures, laws, and regulations.
• Identify problems, research, and analyze relevant information, and develop and present recommendations and justification for solutions.
• Perform the most complex and sensitive/confidential work within assigned area of responsibility.
• Research, analyze, and evaluate new service delivery methods, procedures, and techniques.
• Assists in preparing and administering program and/or project budgets; allocated limited resources in a cost-effective manner.
• Coordinate and collaborate with a variety of internal and external stakeholders related to assigned functions, programs, and/or projects.
• Use mathematical functions and principles and perform complex arithmetic calculations accurately.
• Handle sensitive and confidential information.
• Effectively represent the department and the Authority in meetings with governmental agencies, community groups, and various businesses, professional, and regulatory organizations, and in meetings with individuals.
• Respond to complaints or inquiries from citizens, staff, and outside organizations.
• Prepare clear, effective, and accurate reports, correspondence, and other written materials.
• Maintain accurate logs, records, and written records of work performed.
• Use tact, initiative, prudence, and independent judgment within general policy, and procedural, and legal guidelines.