Office Assistant

Requisition #: 20964
Functional Area: Administrative Support; Office/Clerical
Employment Type: Part-Time 2 (40-59.75 hrs/pay period)
Work Options: In Office at Location Specified Above #LI-Onsite
Work Hours: 4 hours/day, Monday - Friday between 8am - 430pm

Position Summary

J. J. Keller is looking for an  Office Assistant to join our Manufacturing team! J. J. Keller & Associates, Inc. is the nation’s leading provider of regulatory, safety and compliance solutions, offering a variety of products and services to our clients. As the Office Assistant you will be responsible for providing support to our Production Planning department with processing order tickets, submitting order proofs to customers, as well as other administrative functions. 

This position will work 4 hours per day, Monday - Friday with flexibility to create your own schedule between 730am - 4pm. 

Why J. J. Keller?

What We Offer

• Annual performance reviews and merit increases
• Quarterly bonus program when company goals are achieved
• Medical, dental, and vision insurance
• Tuition reimbursement available on your first day
• 401(k) with company match and annual profit-sharing contributions
• 8 paid company holidays plus 1 floating holiday

Enjoy Our Neenah Campus

Our corporate headquarters offers amenities designed to support your well-being and help you enjoy your workday:

• Jeans-friendly dress environment
• Onsite café serving breakfast, lunch and grab-and-go options
• Free onsite wellness clinic for associates near campus
• Free telehealth services for all associates
• Complimentary onsite fitness center and 24/7 virtual fitness access
• Walking trail surrounding campus
• Modern collaboration spaces designed for teamwork and connection

Job Responsibilities

• Prepares a variety of documents such as correspondence, forms, presentations, reports, and spreadsheets. Reviews for quality and makes adjustments as appropriate.
• Completes special assignments for department which may require collecting, organizing, and analyzing data and producing reports.
• Performs general office support functions such as ordering office supplies, copying and collating documents, distributing mail, answering phones, filing, and maintaining conference rooms.
• May be the assigned forms, documentation, and/or records contact for the department.
• May represent the department at meetings or in project groups.
• Maintains confidentiality of information related to clients/customers, vendors, and associates. Ensures documents and information are properly secured at all times.
• Prepares customer-facing communications on proof approvals for custom product orders across all product lines. 
• May assist in job planning and prepress areas. 

Qualifications

Education & Experience

• High School Graduate or General Education Degree (GED) required
• Minimum of one year of administrative experience. 

Other Requirements:

• Proficient with basic and some intermediate features of Word, Excel, PowerPoint and Outlook. 
• Strong organizational skills.
• Strong verbal and written communication skills. 
• Ability to work with sensitive information in a confidential manner.
• Math skills to compile and analyze data.
• Ability to multi-task and balance multiple/changing priorities.
• Professionalism.
• Customer service orientation.

Physical Requirements

Work is performed primarily in a standard office environment and involves operation of personal computer equipment for extended periods of time. 

We Protect People & The Businesses They Run™

Every associate at J. J. Keller makes a difference by creating safer, more respectful workplaces. Whether serving our customers directly with expertise in safety and regulatory compliance or supporting the business with specialized skills, together we contribute to better workplaces for people across North America.

J. J. Keller History: November 1, 2023, marked 70 years of business for J. J. Keller & Associates, Inc. Click HERE to take a tour through three generations of this family-owned business – from our founding as a one -man consulting firm through decades of delivering on our purpose of protecting people and the businesses they run.

J. J. Keller Career Stories : Click HERE to hear from our associates about what they have to say about life as an associate at J. J. Keller.

J. J. Keller Earns 10th Great Place to Work Certification™: Click HERE to find out what makes J. J. Keller great.

J. J. Keller Certified as a Top 100 Most Loved Workplace® in America: Click HERE to find out why our associates LOVE working at J. J. Keller.

2024 Top Company for Women to Work for in Transportation: Click HERE to learn more about this prestigious recognition.

If you experience system-related issues or need assistance with the online application, please call View phone number on us.fitly.work.

Professional Referral Program: Not the right role for you, but know someone who could be a great fit? Click HERE to refer them to us through our Professional Referral Program   and you will earn a  cash payment  if your referral is hired.

J. J. Keller & Associates, Inc. is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.