Administrative Assistant 6

Administrative Support

The mission of the Louisiana Department of Health is to protect and promote health and to ensure access to medical, preventive, and rehabilitative services for all residents of the State of Louisiana.

Learn more about Louisiana Department of Health

Support executive leadership and make an impact at the heart of state government! As an Administrative Support professional, you'll provide high-level support to the Undersecretary, Senior Advisor, and other executive leaders within the department. This independent and dynamic role offers the opportunity to manage priorities, coordinate critical administrative activities, and work closely with senior leadership. If you're organized, resourceful, and ready to play a key role in supporting executive operations, we encourage you to apply!

An ideal candidate should possess the following competencies:

• Communicating Effectively: The ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement.
• Demonstrating Accountability: The ability to take ownership of actions, behaviors, performance, decisions, and outcomes.
• Managing Projects: The ability to plan, implement, and close out project initiatives by coordinating people, resources, and timelines to achieve defined outcomes.

Five years of experience in administrative services. EXPERIENCE SUBSTITUTION: Every 15 semester hours earned from an accredited college or university will be credited as six months of experience. The maximum substitution allowed is 120 hours, which substitutes for a maximum of four years of experience.

Job Duties:

• Composes and processes correspondence and other documents for the Undersecretary's review and signature, coordinating with appropriate officials to ensure timely responses.
• Manages the Undersecretary's calendar, schedules meetings, and coordinates conference rooms, materials, and other meeting requirements.
• Provides administrative support to the Senior Advisor to the Undersecretary and other executive staff by coordinating meetings, preparing and routing documents, and maintaining necessary information.
• Responds to constituent inquiries regarding departmental policies and programs and coordinates with appropriate offices to ensure timely and accurate responses.
• Monitors staff time and attendance records, communicates deadlines and required corrections, and enters and updates employee information in LaGov ECC and the Emergency Employee Directory.
• Coordinates travel arrangements for Undersecretary's staff, including transportation, lodging, and airfare, and processes travel expense reimbursements.
• Manages the office P-Card and related purchases, reconciles monthly transactions and receipts, and serves as a safety officer or backup safety officer by supporting emergency procedures and communicating safety information to staff.

Position-Specific Details:

Location: Office of the Secretary / Undersecretary / East Baton Rouge Parish

Appointment Type: This position may be filled as a Probationary appointment or Promotional appointment

Cost Center: 3071020300

Position Number(s): 166648

No Civil Service test score is required in order to be considered for this vacancy.

To apply for this vacancy, click on the "Apply" link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

* Information to support your eligibility for the position must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections. Applications may be rejected if incomplete.

For information on how to check your application status and understand status updates, please click HERE (Download PDF reader) .

Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity to make a difference through public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career. As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:

• Insurance Coverage More information can be found at
• Parental Leave Up to six weeks paid parental leave More information can be found at
• Holidays and Leave State employees receive the following paid holidays each year: New Year's Day, Martin Luther King, Jr. Day, Mardi Gras, Good Friday, Memorial Day, Independence Day, Labor Day, Veteran's Day, Thanksgiving Day and Christmas Day. ***** Additional holidays may be proclaimed by the Governor State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.
• Retirement State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to): Louisiana State Employees Retirement System ( ), Teacher's Retirement System of Louisiana ( ), Louisiana School Employees Retirement System ( ), among others