Project Coordinator

Job Description

Job Description

Role and responsibilities:
Position Summary
The Project Coordinator will support the Enterprise Commercial Head – Pre-Launch Programs by coordinating activities and facilitating communication across multiple strategic pre-launch initiatives. This is an entry-level, coordination-focused role centered on organization, follow-up, communication, alignment, and visibility across diverse stakeholders, functions, geographies, and time zones.
The Project Coordinator will serve as a key coordination and communication point, ensuring that information is gathered, organized, communicated, and followed through efficiently and accurately. The role will support the Project Manager and business/functional stakeholders by keeping activities, dependencies, milestones, risks, issues, and action items visible and properly tracked.
This is a Level 1 / entry-level role. Ownership and execution of project content remain with the respective business and functional stakeholders. The Project Coordinator is not expected to independently lead complex projects but rather to provide strong coordination, communication, organization, and follow-through support.

Key Responsibilities

• Coordinate activities, dependencies, and follow-ups across multiple strategic pre-launch programs and cross-functional stakeholder groups.
• Serve as a central coordination point to help move information efficiently between stakeholders, teams, and functions.
• Facilitate clear and timely communication between teams and maintain alignment across stakeholders, levels, functions, geographies, and time zones.
• Collect, organize, and communicate project information in a clear, accurate, and timely manner.
• Monitor project progress, milestones, deliverables, action items, risks, and issues, ensuring appropriate follow-up.
• Maintain trackers, status updates, meeting notes, action items, and other coordination-related documentation.
• Support structured reporting, governance activities, and timely escalation of outstanding items when required.
• Follow up with stakeholders and vendors to ensure commitments, requests, and action items are progressing as expected.
• Help identify dependencies, gaps, or outstanding information and communicate them to the appropriate stakeholders.
• Support meetings through agenda coordination, note-taking, action-item tracking, and follow-up.
• Support the use of digital tools, automation, AI-enabled ways of working, and Microsoft Loop to improve efficiency, visibility, communication, and follow-through.
• Adapt communication and coordination approaches when working across different functions, geographies, and time zones.
• Provide general coordination support to the Project Manager and Enterprise Commercial Head as needed.

Required Qualifications

• Bachelor's degree or recently completed bachelor's degree, preferably in Pharmaceutical Sciences, Life Sciences, Business, Healthcare, or a related field.
• 0–2 years of professional experience, including candidates who are recent college/university graduates.
• Strong verbal and written communication skills.
• Excellent organizational and follow-up skills.
• Ability to communicate information clearly and efficiently between multiple stakeholders.
• Strong attention to detail and ability to keep track of multiple activities and deadlines.
• Ability to work collaboratively with cross-functional teams and stakeholders.
• Comfortable working with Microsoft Office and common collaboration/digital tools.
• Ability to learn and understand pharmaceutical/life sciences terminology and business concepts.
• Ability to work effectively across different teams, geographies, and time zones.

Preferred Qualifications

• Previous internship, academic, or professional experience within the pharmaceutical, life sciences, healthcare, or related industry.
• Familiarity with pharmaceutical commercial or pre-launch environments.
• Experience supporting projects, programs, teams, or cross-functional initiatives.
• Familiarity with Microsoft Loop or similar collaboration and project-tracking tools.
• Interest in using automation and AI-enabled tools to improve coordination and productivity.

Ideal Candidate Profile

• The ideal candidate is a highly organized, communicative, and proactive recent graduate or early-career professional who enjoys coordinating people and information. They should be comfortable following up with different stakeholders, keeping information organized, identifying what is still outstanding, and making sure the right information reaches the right person at the right time.
• A pharmaceutical or life sciences background is highly desirable because the role will involve working with a client in the pharmaceutical industry and understanding industry-specific terminology and context. However, the role is intentionally designed for a junior candidate, and extensive pharmaceutical or project management experience is not required.
• The successful candidate should be viewed as a strong Project Coordinator / Project Management support resource, rather than an experienced Project Manager.

Location: Atlanta, GA preferred.
Target Experience : 0–2 years
Education : Bachelor's degree preferred; recent graduates encouraged to apply.
Note : An MBA is not required for this position.