Accounts Receivable Manager

Accounts Receivable Manager

The Accounts Receivable Manager is responsible for managing the LA Conservation Corps' accounts receivable, grant and contract billing, unbilled receivables, collections, and related financial reporting processes.

This position oversees the billing cycle for reimbursement-based grants, contracts, and other funding sources, ensuring invoices are accurate, timely, properly supported, and compliant with funder requirements, Generally Accepted Accounting Principles (GAAP), Uniform Guidance Title 2 CFR 200 where applicable, and internal control standards. The position serves as a key liaison between Finance, Programs, Compliance, Payroll, Accounting, and external funders to support timely invoicing, funder documentation, receivables monitoring, cash flow, audit readiness, and continuous process improvement. Other job-related duties may be assigned, as needed.

Manage the preparation, review, approval, and submission of grant, contract, and reimbursement-based invoices to ensure invoices are accurate, timely, complete, and supported by appropriate documentation.

Monitor and manage the organization's accounts receivable and unbilled receivables portfolio, including aging balances, outstanding invoices, billing status, and collection follow-up.

Oversee the identification, tracking, and reporting of unbilled receivables based on incurred costs, billing schedules, funder requirements, and anticipated unit-based billing activity.

Coordinate outreach to funders and business partners regarding outstanding invoices, delayed payments, documentation questions, and barriers to reimbursement; escalate collection issues as needed.

Review, approve, and perform quality assurance of invoicing and reporting to ensure compliance with GAAP, Uniform Guidance Title 2 CFR 200, funder-specific regulations and requirements, and the Corps' internal controls.

Coordinate grant and contract implementation meetings with Program, Administrative, Compliance, Payroll, and Finance staff to confirm billing requirements, support documentation needs, project setup, reporting timelines, and system capabilities.

Coordinate with accounting staff on receipt application, customer account reconciliation, deposits, ACH/check payment tracking, and research of payment discrepancies.

Support monthly and annual close processes by reviewing accounts receivable activity, reconciling receivable balances, analyzing unbilled revenue, coordinating billing accruals, and resolving discrepancies.

Prepare and review accounts receivable aging reports, billing status reports, unbilled receivables reports, cash receipts forecasts, and other management reports as scheduled or requested.

Serve as a Finance contact for accounts receivable, billing, grant reporting, receivables-related audit requests, funder monitoring visits, and supporting documentation inquiries.

Supervise, train, coach, and support billing and accounts receivable staff; assign workloads, monitor deadlines, review work product, and support cross-training and team development.

Identify opportunities to improve billing workflows, reporting tools, documentation standards, Sage Intacct usage, accounts receivable tracking, and invoice-to-cash efficiency.

Work closely with Payroll, General Ledger, Accounts Payable, Compliance, and Program teams to resolve coding, allocation, support documentation, reclassification, and billing issues.

Perform other duties, as assigned.

The essential functions and responsibilities of this position may change to accommodate the operational needs of the organization and to remain in compliance with applicable laws, regulations, funder requirements, and internal policies.

Qualifications

Demonstrate excellent communication and presentation skills (verbal and written); characterized by actively listening and ensuring respectful two-way communication.

Demonstrate sensitivity, understanding, and the ability to effectively interact with individuals (internal and external) from diverse cultural, socioeconomic, disability and ethnic backgrounds.

Demonstrate strong time management skills and a high level of attention to detail.

Demonstrate a high level of accountability, responsibility, and dependability.

Demonstrate teamwork through cooperation and collaboration with others.

Demonstrate a positive attitude, self-discipline and self-awareness.

Ability to prepare concise, logical and grammatically correct documents, reports, and presentations.

Ability to accept, direct and perform responsibilities and assigned tasks as a project team member in support of the overall project.

Ability to explain policies, procedures, directions and represent the Corps' philosophy and values to a wide range of audiences including Corpsmembers, programmatic staff, management and the public.

Ability to structure tasks, establish priorities and set goals.

Ability to effectively perform the physical requirements of the job, as well as train others.

Ability to effectively provide presentations, work demonstrations, and instruction to others to promote and establish of culture of safety.

Ability to balance competing priorities and multiple stakeholders.

Ability to work independently.

Intermediate level of computer skills (Microsoft Office environment) including Excel, Word, PowerPoint, and Internet research.

High level of interpersonal skills, integrity and the ability to keep information confidential.

Uses good judgment, evaluates alternatives in the achievement of quality outcomes.

Results-/Solution-oriented; flexible.

Passion for the Corps and ability to articulate its mission.

Understanding of GAAP accounting principles.

Familiarity with Sage Intacct or similar ERP accounting software suite.

Experience with using and updating databases.

Excellent attention to detail and accuracy in entering financial data.

Outstanding math and research skills.

Bachelor's degree in Accounting or Business Administration or related field.

Three to five years of accounting experience in accounts receivable, grants billing, contract billing, nonprofit finance, or a related accounting function.

At least one to two years of supervisory, team lead, or workload management experience preferred.

Experience with reimbursement-based grants, government contracts, restricted funding, or funder reporting strongly preferred.

Demonstrated understanding of accounts receivable, revenue recognition, unbilled receivables, customer account reconciliations, and GAAP.

Strong analytical, organizational, communication, documentation, and problem-solving skills with the ability to manage multiple priorities and deadlines.

California Class C Driver's License, validation of driving record for commercial policy insurability per the requirements of the state of California.

Occasional use of private vehicle for company purposes; validation of driving record and approval of commercial policy insurability is required in conjunction with proof of personal minimum liability insurance coverage per the requirements of the State of California. Mileage will be reimbursed at the Internal Revenue Service (IRS) standard mileage rate.

Pass a post-offer drug/alcohol screen test before commencing employment (required to submit for the drug/alcohol screening at a company designated facility)

Pass a post-offer Live Scan (fingerprint/background clearance-Department of Justice) before commencing employment.

Reference checks will be conducted. Employment is contingent upon receipt of acceptable references.

Annual salary range $67,738.63 - $86,565.92. A starting annual salary higher than $67,738.63 is based on a level of experience and education that significantly exceeds the minimum requirements and is commensurate with the compensation scale.

Medical, Dental, Vision Benefits with 93% employer coverage of costs for employee and 80% coverage for additional family members.

3 weeks of vacation accrued per year; 11 paid Holidays and 80 hours of sick time accrued per year.

401k retirement plan with match of up to 3%.

Complete application and provide resume and cover letter at The Los Angeles Conservation Corps only employs individuals who are lawfully authorized to work in the United States.

Based upon a review of your application and supportive information, applicants will be considered for the interview portion. The interview will cover education and experience requirements. Applicants who need reasonable accommodations to apply or interview for this position must notify Human Resources at least four (4) business days before the closing date of the position or, if applicable, at the time an interview is scheduled.

It is the policy of LA Conservation Corps to seek and employ qualified workforce at all locations, job sites, and facilities, and to provide equal employment opportunities for all applicants and employees in recruiting, hiring, placement, training, compensation and benefits, promotion, transfer, and termination.

LA Conservation Corps

Equal Opportunity Employer