Personal Assistant & Scheduler

Job Description

Job Description

We are seeking a dependable and organized part-time assistant/receptionist to support a holistic health practitioner in a growing wellness practice. This is a hybrid role requiring both in-person office support and remote administrative availability.

 

Schedule:

In-person: About 3 hours a week in-person, and the rest is remote. In-office days may vary.

Remote: On call for light administrative support (scheduling, returning phone calls/messages) throughout the day until approximately 5:30 PM Monday- Friday.

*Overall billed hours are approximately 20hrs/week

 

Responsibilities:

Manage appointment scheduling and client communication

Return phone calls and messages in a timely, professional manner

Assist with front desk duties during in-person hours

Perform light administrative tasks, including grant billing support

Maintain organized schedule systems and client flow

 

Qualifications:

Strong organizational and communication skills

Friendly, professional demeanor with excellent “people skills”

Dependable, honest, reliable

Ability to work independently and manage time effectively

Familiarity with Jane App or willingness to learn

Must have a personal laptop or tablet for remote work

References required

 

Ideal Candidate :

Someone who is detail-oriented, proactive, and comfortable working in a holistic/health-focused environment. This role is ideal for an individual who enjoys helping others and thrives in a supportive, patient-centered setting.