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Finance Clerk

Virginia Family Services

Job Description

Job Description

Virginia Family Services (VFS) is seeking a highly organized and detail-oriented Finance Clerk to support daily administrative, financial, and operational functions. This role plays a critical part in ensuring smooth office operations, financial accuracy, compliance, and facility management across our offices.

Key Responsibilities:

Financial & Administrative Duties:

  • Manage Accounts Payable and ensure timely processing of invoices and payments.
  • Perform accounting transaction coding and maintain accurate financial records in QuickBooks.
  • Maintain and reconcile company petty cash.
  • Organize, track, and log all incoming bills and financial documentation.
  • Assist with maintaining liability insurance documentation and renewals.

Operational & Compliance Oversight:

  • Monitor and track lease agreements and key contract deadlines.
  • Maintain and renew business licenses and required documentation.
  • Support compliance with internal policies and regulatory requirements.

Facilities & Asset Management:

  • Oversee maintenance coordination for offices and recovery homes.
  • Manage fleet operations , including vehicle tracking, maintenance scheduling, and documentation.

Systems & Reporting:

  • Utilize QuickBooks Online for financial tracking and reporting.
  • Support payroll and HR functions using ADP.
  • Maintain organized digital and physical filing systems using Microsoft Office Suite.


Qualifications:

  • Minimum 2–3 years of experience in accounting, office management, or operations.
  • Strong working knowledge of:
    • QuickBooks Online.
    • ADP (Workforce Now or similar).
    • Microsoft Office Suite (Excel, Word, Outlook).
  • Excellent organizational and multitasking skills.
  • Strong attention to detail and accuracy.
  • Ability to manage multiple priorities in a fast-paced environment.


Requirements:

  • Must successfully pass a credit check.
  • Must pass a background check.
  • Reliable transportation preferred.


Preferred Experience:

  • Experience in healthcare, behavioral health, or nonprofit settings.
  • Familiarity with lease management and vendor coordination.
  • QuickBooks Online Software and Accounting Principals.

Vacancy posted 16 days ago
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