ACCOUNTS PAYABLE SPECIALIST

Critical features of this job are described under the headings below. They are not meant to be all inclusive and are subject to change at any time due to reasonable accommodations or other business reasons.

General Purpose of the Position:

The Accounts Payable Specialist manages and processes the company's invoices and payments to ensure accurate, timely, and compliant financial transactions with vendors.

Essential Duties and Responsibilities:

• Invoice Processing: Receive, review, and verify invoices from vendors and suppliers, ensuring accuracy and proper documentation before entering them into the accounts payable system for payment
• Payment Execution: Prepare and execute payments via checks, ACH, or wire transfers, prioritizing timely payments to take advantage of cash discounts and avoid penalties
• Vendor Management: Maintain vendor records, communicate with suppliers to resolve discrepancies, and ensure contracts, W-9 forms, and service agreements are on file
• Reconciliation and Reporting: Reconcile accounts payable records, review expense reports, and assist in month-end closing by preparing accruals and journal entries
• Compliance and Controls: Ensure all accounts payable processes comply with company policies, internal controls, and regulatory requirements, supporting audit processes
• Process Improvement: Identify opportunities for automation and efficiency improvements in the accounts payable workflow

Skills and Abilities Required:

• Technical Skills: Proficiency in accounting software, Microsoft Office (especially Excel), and data entry accuracy
• Analytical Skills: Ability to identify discrepancies, resolve invoice issues, and maintain accurate financial records
• Organizational Skills: Strong attention to detail, ability to prioritize tasks, and manage high-volume invoice processing
• Communication Skills: Effective interaction with vendors, internal departments, and management
• Education and Experience: requires a high school diploma or degree in accounting or finance and 3-5 years of relevant experience; certifications may be advantageous

Contacts:

• Accounting Department
• Frequent contacts both inside and outside the organization, including employees at all levels of the organization both domestic and international.

Decision/Judgment:

• Guided by procedures and supported by supervision of the Accounting Manager

Effort/Working Conditions:

• General industrial office environment
• Prolonged periods sitting at a desk and working on a computer.
• Requires some extended hours to support projects as needed

Education and Experience Required:

• High School Diploma/Associates degree or higher in accounting or finance is required.
• 2-10 years hands-on accounting experience
• Knowledge of accounting principles and procedures, especially accounts payable
• Excellent oral and written communications skills to be able to interact effectively with a wide range of internal and external contacts
• Strong accounting software user and administration skills
• Excellent MS Office skills with special strength in MS Excel

Benefits

Benefits eligibility is subject to company policy and applicable plan terms. Eligible employees may receive a competitive benefits package including:

• Medical, dental, and vision insurance (Full Time Employees Only)
• 401(k) with company match
• Paid time off and company holidays (Full Time Employees Only)
• Company-paid training

Benefits

Benefits eligibility is subject to company policy and applicable plan terms. Eligible employees may receive a competitive benefits package including:

• Medical, dental, and vision insurance (Full Time Employees Only)
• 401(k) with company match
• Paid time off and company holidays (Full Time Employees Only)
• Company-paid training

Equal Employment Opportunity

IGS is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected classification under applicable law.