Office Assistant

Job Description

Job Description

Who We Are Kasper Electric exists to honor Christ by delivering electrical excellence with integrity, developing people with purpose, and serving others with love. We are committed to improving the quality of life for the families we employ and the customers we serve by living out our values daily: Love, Excellence, Growth,Trust and Stewardship. The Opportunity – Office Assistant We are seeking an organized, dependable, and detail-oriented Office Assistant to support our office, field teams, and project/accounting functions. This role is the backbone of our day-to-day operations — keeping our people equipped with the tools and supplies they need, keeping our office running smoothly, and keeping our project documentation and compliance records accurate and current. You'll manage everything from device setup and vendor coordination to lien releases and Certificates of Insurance, working closely with leadership, project teams, and accounting to keep things moving. Office Assistant Responsibilities Manage company technology needs for staff — phones, tablets, and related devices, including setup, troubleshooting, and vendor coordination Set up employee email accounts and provide general Microsoft 365 support Coordinate with vendors to order uniforms, PPE, and office/breakroom supplies Coordinate meetings needed for field and office teams Track required safety and compliance training assignments (e.g., OSHA certifications and renewals) Serve as the point of contact for office facility and maintenance needs Support employee recognition and morale initiatives Request lien releases and lien waivers from vendors and suppliers Communicate with general contractors and customers regarding documentation requests Maintain and organize lien releases, Notices to Owner (NTOs), and project files Request, collect, and track Certificates of Insurance (COIs) Follow up on outstanding documentation and ensure records remain current Maintain accurate filing systems and tracking logs Assist with project closeout documentation and payment-related requests Provide administrative support to Accounts Receivable and Operations teams Perform other administrative duties as assigned Ideal Candidates: Office Assistant Strong attention to detail and organizational skills Professional written and verbal communication skills Proficiency in Microsoft Office, especially Outlook, Excel, and Word Comfortable managing vendor relationships and basic tech troubleshooting Reliable, punctual, and able to manage multiple tasks and deadlines Takes ownership of follow-up items and keeps records current without being chased Exceptional Candidates: Office Assistant 2+ years of office management, administrative, or construction admin experience Construction industry experience, particularly with lien releases, COIs, or project documentation Experience managing vendor relationships and procurement Takes initiative and follows through with minimal supervision Brings a proactive, service-minded approach to supporting a team Character Qualities We Value In addition to your skills, we're looking for team members who align with our core hiring values: Character over credentials Growth mindset over experience Mission fit over industry conformity What We Value Love – We care for our people, our clients, and our work Excellence – We do the job right, every time Trust – We do what we say we will do Stewardship – We take ownership of what we've been entrusted with Growth – We are always improving in our craft and character Others – We put the needs of others before our own Office Assistant Pay $18 – $28 per hour, based on experience Office Assistant Job Type Full-time | In-person | South Florida Office Assistant Benefits 401(k) with 4% company match Health, dental, vision, and life insurance Paid time off Paid holidays