Office Assistant Bilingual #27-27

THE VACANCY

This recruitment is open and promotional, meaning all are welcome to apply and current employees in permanent positions are eligible to receive seniority credit and promotional placement once passing all exams.

There is currently one vacancy located at Ensign Intermediate School, working 19.5 hours per week (off Wednesday), 10 months per year.

Please note that this is a bilingual position and the successful candidate must demonstrate proficiency in both Spanish and English. The ability to speak Spanish fluently is required and will be evaluated during the Virtual Written Examination phase of the recruitment.

BASIC FUNCTION

Under the direction of an assigned administrator, perform a variety of clerical duties in support of an assigned school office; serve as receptionist answering phones and greeting and assisting students, parents and visitors; serve as a translator of oral and written materials to facilitate communication with non-English speaking students and members of the community.

MINIMUM QUALIFICATIONS

EDUCATION AND EXPERIENCE:

Any combination equivalent to: graduation from high school supplemented by sufficient training and experience to demonstrate the knowledge and abilities listed above.

LICENSES AND OTHER REQUIREMENTS

Valid First Aid/CPR certificate issued by an authorized agency.

Incumbents must be proficient in English and a designated second language.

THE EXAMINATION

Exam Weight
Supplemental Questions: Qualifying
Bilingual Performance Examination: Qualifying
Written Examination: 50%
Qualifications Appraisal Interview (Oral Exam): 50%
The supplemental questions to the application will be reviewed and rated for certification. These questions are required at the time of application and are qualifying.
An eligibility list will be established for successful candidates which will be used to fill open positions during the life of the list.
Examinations and interviews held to create the eligible list will be conducted virtually, using different online/internet platforms that require video recording or conferencing capabilities, as well as access to a computer with an internet connection and basic Microsoft Office Suite Software.
The virtual job specific written/bilingual performance examination is tentatively scheduled for the week of November 2nd. The virtual qualifications appraisal interview (oral exam) is tentatively scheduled for the week of November 9th and is qualifying to be placed on the eligible list. You will be notified via email, as indicated on your application, regarding your ability to participate in the examination phase of the recruitment.
Applications will be reviewed for minimum requirements. However, Newport-Mesa Unified School District reserves the right to hold a competitive screening based on the number of applications and the needs of the District.

If you elect to have Newport-Mesa Unified School District (hereafter, 'District') contact you via email regarding your application and the hiring process, please be aware that the District is not responsible for any contacts you may have blocked on your email service. Unclaimed emails to applicants are not the responsibility of the District. In an effort to allow our emails through your personal spam filter, you can try to add @nmusd.us and @governmentjobs.com domains to your safe senders list.

REPRESENTATIVE DUTIES

• Perform a variety of office functions and activities in support of an assigned school office; serve as a translator of oral and written materials to facilitate communication with non-English speaking students and members of the community.
• Answer phones and greet visitors; take and relay messages; open, sort and route mail and communications; provide information to students, parents, staff and the public; apply and explain District policies and school procedures and regulations.
• Participate in various attendance-related duties as assigned; verify absences as needed.
• Participate in student registration activities; assist parents with proper completion of forms; maintain related records; assure emergency cards are completed and up-to-date.
• Type, file, request and send cumulative student records to and from other schools according to established procedures as required.
• Communicate with other departments, District staff and outside organizations regarding school operations, activities, supplies, policies and procedures and student information; translate for parent and student conferences as requested.
• Operate a variety of office equipment including computer and assigned software.
• Assist with administering routine first aid to students and staff; dispense medication according to physician instructions; prepare and maintain related records; notify parents of ill or injured students as needed.
• Participate in emergency and fire drills as required.
• Provide supervision coverage as needed.

OTHER DUTIES

Perform related duties as assigned.

KNOWLEDGE AND ABILITIES

KNOWLEDGE OF:

• Modern office practices, procedures and equipment.
• Operation of a computer and assigned software.
• Recordkeeping techniques.
• Telephone techniques and etiquette.
• Correct oral and written usage of English and a designated second language.
• Interpersonal skills using tact, patience and courtesy.
• Applicable sections of State Education Code and other applicable laws.
• Basic first aid.
• Oral and written communication skills.

ABILITY TO:

• Perform a variety of clerical duties in support of assigned school office.
• Understand and follow oral and written directions.
• Answer telephones and greet the public courteously.
• Read, write, translate and interpret English and a designated second language.
• Communicate effectively with students, parents, staff and administration.
• Learn, interpret and explain rules, regulations, policies and procedures.
• Maintain records and prepare reports.
• Type and input data at an acceptable rate of speed.
• Establish and maintain cooperative and effective working relationships with others.
• Meet schedules and timelines.
• Prioritize and schedule work.
• Operate a variety of office equipment including a computer.
• Work independently with little direction.
• Compose correspondence independently.

WORKING CONDITIONS

ENVIRONMENT

• Office environment.
• Constant interruptions.

PHYSICAL DEMANDS

• Dexterity of hands and fingers to operate a computer keyboard.
• Hearing and speaking to exchange information.
• Seeing to read a variety of materials.
• Bending at the waist, kneeling or crouching to file materials.
• Sitting or standing for extended periods of time.

Personnel Commission June 2025