Director of Operations

Job Description

Olga Golovko is the #1 Keller Williams agent across Northern California and Hawaii - ranked in the top 1.5% of agents nationwide. She's known for white-glove client care, a quick wit, and a very direct approach. Her motto: "No need to sugarcoat anything - that's what bakeries are for."

Behind that business is an operation that has to run at the same standard. That's where you come in.

What This Role Actually Is

You're Olga's operational right hand - the person who knows her contracts, her clients, and her systems well enough that when she steps away, nothing skips a beat. You take pride in an operation that runs seamlessly, and you're the reason it does.

You'll own:
• Transaction coordination from contract to close
• Vendor relationships - inspectors, stagers, contractors, title, escrow
• Concierge-level client communication with high-net-worth buyers and sellers
• Business systems and process improvement
• Executive support and calendar management
• Day-to-day coordination with a Marketing Coordinator and Field Assistant

Who's a Great Fit
• 3+ years in operations directly supporting a top-producing residential real estate agent or team - you know this world well
• Active California Real Estate License, or genuinely ready to get one quickly
• Polished and warm with high-net-worth clients - discretion comes naturally to you
• A systems builder who also knows when to pivot - you love a good process and you make it better
• Within a 40-minute commute of Los Gatos (95033), with a reliable vehicle for occasional errands
What You'll Get

• Salary: $120,000 - $150,000 base (depending on experience) + bonus opportunities.
• Benefits: Paid vacation, holidays, and sick leave. Employer contribution toward medical benefits, and a 401(k) with employer match.
• Schedule: Full-time, 40+ hours, Monday - Friday (9:00 AM - 6:00 PM), with occasional evening or weekend flexibility for rare emergencies.
• Location: Hybrid (In-Office / WFH). Must live within a 40-minute commute of the office, located off Highway 17 in Los Gatos (95033) - easily accessible via Summit Rd. A reliable personal vehicle, a valid driver's license, and insurance are required.

How to apply:

This is a direct placement opportunity with our client. Candidates who reach out to the client directly may be removed from consideration.


Pro REA Staffing looks forward to connecting with you! We appreciate your enthusiasm, but no calls or emails, please! Please apply directly. If you seem like a good fit for the job, you'll hear from our recruiters at Pro R.E.A. Staffing about the next steps!

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

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