Administrative Specialist

Administrative Professional: Mankato, MN We are looking for the next valuable addition to our team. You will enjoy this role if you are a sincere and friendly individual who is interested in doing what is best and most helpful for other people. The ideal candidate will have a cooperative and committed personality that thrives on providing structure and accuracy for a variety of tasks and duties. This position provides administrative support for the farm management, real estate, and appraisal services we provide under the direction of the office manager. The ideal candidate will be a helpful and attentive individual who delivers the team-oriented support that our agriculture field professionals rely on to succeed. Someone with a high energy level to accomplish a diverse set of projects, while still focusing on the details, will thrive in this role. We are a family-owned company that has been in business for almost 80 years and are committed to providing professional agriculture services to our clients. We value our employees and provide a great work environment with an emphasis on engagement and accountability. Specific Job Duties: Professionally greet and assist all in-person guests, clients, vendors, and tenants, as well as answer and screen incoming phone calls and direct them to the appropriate parties. Process expenses and income, along with other assigned accounting tasks. Create high-quality correspondence and reports based on materials provided by professional field staff, including typing, proofing, and packaging. Maintain and file documents, both electronically and physically, related to real estate, insurance, expense details, governmental filings, and general agriculture information. Distribute mail throughout the office. Coordinate client visits, team schedules, meetings, conferences, seminars, and other events. Assist with organizing and maintaining spreadsheet data for professional field staff. Utilize various software and websites to locate and prepare information for analyzing farmland including mapping, property assessor data, and historical real estate records, among others. Provide project management support to field staff by tracking tasks and ensuring completion. Communicate and collaborate effectively with outside organizations such as USDA, grain marketing terminals, co‑ops, and other vendors. Assist in maintaining and ordering necessary office supplies. Complete special projects and perform other duties as assigned. Compensation: Hertz Farm Management’s competitive compensation package offers a salary based on experience, health/dental/vision/life insurance, 401(k) that includes an employer match, vacation, sick leave, and paid holidays. Requirements: Associate’s degree or above is preferred. Excellent verbal and written communication skills. Knowledge of office administrative procedures and use of standard office equipment at a level generally acquired through 1 + years related experience. Knowledge of a variety of computer software applications in word processing, spreadsheets, database, and presentation software. High level of interpersonal skills to handle sensitive and confidential situations. Position requires demonstrated poise, tact, and diplomacy. Analytical ability is required in order to gather and summarize data for reports, find solutions to various administrative problems, and prioritize work. Continual attention to detail in composing, typing and proofing materials, organizational skills for establishing priorities and meeting deadlines. Valid driver’s license and reliable vehicle for occasional local errands (mail/document delivery and pickup) mileage is reimbursed. Hertz Farm Management, Inc. is a licensed Real Estate Brokerage in Arizona, Colorado, Illinois, Indiana, Iowa, Kansas, Minnesota, Missouri, Nebraska, North Dakota, South Dakota, Texas Hertz Real Estate Services is a licensed Real Estate Brokerage in Illinois, Iowa, Wisconsin #J-18808-Ljbffr