Accounts Receivable Specialist

Accounts Receivable Specialist Position Category: Staff (Non-Exempt) FLSA: Non-exempt FTE: 1 Location: Thousand Oaks University Background: The mission of California Lutheran University is to educate leadersfor a global society who are strong in character and judgment,confident in their identity and vocation, and committed to serviceand justice. Founded in 1959 in beautiful Ventura County, theuniversity has an enrollment of about 4,000 undergraduate andgraduate students who come from across the nation and around theworld from a diversity of backgrounds, cultures and faiths. As afederally recognized Hispanic-Serving Institution, Cal Lutheran islooking for candidates with a dedication to and success in workingin diverse communities. The university is committed to an inclusivelearning and work environment that values individual differencesand respects each person's dignity. Basic Function: Under the direction of the Director of Student Accounts, ensureaccurate billing of tuition and related fees to student accounts.Working closely with Financial Aid, ensure correct and timelyposting of financial and students loans. Provide complete, accurateand timely monthly billing statements for current studentreceivables to students and to parents as requested. Analyzestudent accounts to ensure proper application of University policyand information flow from other system modules. And performaccounting and clerical work necessary for the maintenance offinancial records related to student accounts. Representative Duties: Assist Director of Student Accounts in implementing solutionsin areas of system functionality and logical coding structures.E Analyze and apply authorized posting of Financial Aid tostudent accounts. E Initiate data system process for calculating and applyinguniversity charges to student accounts. E Provides complete, accurate monthly billing statements forcurrent student receivables to students and parents. E Create, maintain and update billing table set-up on billingsystem for all terms and semesters. Responsible for processing andposting approved revisions to tuition, room/board, and misc.charges. E Audit and review adjustments on tuition and fees and makecorrections as necessary. Contact SIS support as needed. E Schedule term billing statements for undergraduate, graduate, ADEP, delinquent students, employer reimbursement, special needs,and pre-billing. E Monitor and manage national and international student exchangeprogram billing and payment as required. E Review requests to adjust student accounts. E Periodically run and analyze credit balance report for need tocreate refunds. Initiate refund as necessary. E Use the systems technical tools to enhance the functionality ofthe Accounts Receivable module. E Act in supervisory capacity in the absence of the Manager ofLoans and Receivables. E Review and mail monthly electronic and paper statements andrelated correspondence. E Assist in development of communication to educate perspectiveand current students and families about their account. E Produce and deliver year end 1098T forms to students, filemaster file with the government. E Assist other accounting areas as required/directed. Can also include in daily operations: Provide assistance to students and staff by cashing personalchecks and responding to inquiries regarding accounts, assiststudents at the counter; collect and process payments and assurepayments are applied to appropriate student accounts, prepare bankdeposits. Perform accounting/clerical work necessary for the maintenanceof financial records related to student accounts. Assist students with e-commerce inquiries. Process e-commerce credit and ACH payments for web-basedrevenue site. Operate a computer terminal to input and maintain a variety ofaccounting ledgers; prepare and input journal entries to generalledger according to established procedures. Prepare accounting schedules, using Excel; preparecorrespondence using Word, as required. Follow-up on accounts, make phone calls, type letters andpromissory notes as necessary. Post non-sufficient funds items and make collection inquiriesaccording to established procedures. Prepare special billing statements for students and variousorganizations, including but not limited to; foundations &government agencies. Match and record payments when received. Organize employer reimbursement policies and contracts,supervise inputting by student worker. Verify and balance credit card receipt records. Monitor cash reserves and maintain sufficient petty cash. Process wire transfers, prepare journal entries and maintainrelated records as required. Assist other accounting areas as required/directed. E = Essential Duties Knowledge Of: University mission, policies, procedures and practices Operation of standard office machines and equipment. Microsoft Office programs including: Excel, Word, Outlook,TEAMS Google suite of programs Accounts Receivable principles, practices, procedures andterminology used in higher education. Operating computer applications for accounting and technicalaspects of account receivables. Student account activity (e.g., charges, application offinancial aid, payment plans, room and board, etc.) Record-keeping techniques. Telephone techniques and etiquette. Correct English usage, grammar spelling, punctuation andvocabulary. Interpersonal skills using tact, patience and courtesy. Ability To: Effectively manage multiple broad projects and meetdeadlines Perform and review detailed financial transactions related toaccounts receivable for accuracy and appropriateness Organize and prioritize various projects and timelines Detect accounting errors efficiently with speed andaccuracy Function well under pressure and maintain a pleasant customerservice attitude Work quickly and accurately with minimal supervision Present and communicate effectively both orally and inwriting Work independently, confidentially and with littlesupervision. Understand and interpret campus financial policies andprocedures Utilize various computer software Respond to a wide variety of campus users. Communicate effectively, both orally and in writing. Establish and maintain effective working relationships withsupervisors and co-workers. Maintain standards of performance, both qualitative andquantitative. Maintain records and prepare reports. Understand and follow oral and written directions. Meet schedules and timelines Minimum Qualifications: Any combination equivalent to: Bachelors degree, and five years'experience in accounts receivable and/or general ledgerfunction. Preferred Qualifications: Bachelor's degree in Accounting, Finance, BusinessAdministration, or a related field preferred. Strong knowledge of accounts receivableprocesses , including invoicing, payment processing, cashapplication, account reconciliation, credits, refunds, adjustments,and collections. 2-4+ years of experience in accountsreceivable, billing, cash applications, accounting, or a relatedfinancial role. Licenses and Other Requirements: Ability to travel to conduct work as needed. Physical Abilities: Detect to understand appropriate written correspondence;communicate clearly to exchange information in person and on thetelephone; operate a computer and other office productivitymachinery, such as a calculator, copy machine, and computerprinter; stationary position for extended periods of time; move ortransport light objects up to 15 lbs; position self to store and/orretrieve files Working Environment: Office environment; constant interruptions; continuous viewing ofcomputer monitors. Hiring Range $28-$32 Posting Number: Staff005622022 Open Date: 09/14/2026 Close Date: 09/28/2026 California Lutheran University is committed to providing equalopportunity in employment for all persons, regardless of race,religious creed, color, national origin, ancestry, physicaldisability, mental disability, medical condition, marital status,sex, age, sexual orientation, genetic information, gender, genderidentity or expression, or any other basis protected by applicablelaw. No person shall be excluded from participation in, be deniedthe benefits of, or be subjected to discrimination in any program,activity or facility of the University on the basis of thesefactors in a manner consistent with applicable federal and statelaws, regulations, ordinances, orders and rules, and University'spolicies, procedures, and processes. Upon request, reasonable accommodations in the application processcan be provided to individuals with qualifying disabilities. Pleasecontact the Human Resources Department for further information or to request an accommodation. #J-18808-Ljbffr