Property Administrator Administrative Services Coordinator Commercial

Job Title: Property Administrator

Duration: Contract

Location: Palm Desert, CA 92260

Job Type: Onsite

Pay rate: $25/hr. on W2



Position Overview
*** is seeking an experienced Admin Services Coordinator - Level 3 to support operations at a large retail center in Palm Desert. This is a highly visible, customer-facing role where the selected candidate will serve as the primary on-site administrative resource. The individual will work closely with the on-site Maintenance Technician while supporting tenants, vendors, and overall property operations.
Important Note: This person will be working independently the majority of the time, with the broader management team located approximately 40 minutes away.



Work Environment
Large retail center located in Palm Desert, CA
Sole administrative presence on-site
Front-facing role with frequent tenant interaction
Works closely with the on-site Maintenance Technician
Management team is based off-site and provides oversight remotely



Key Responsibilities
Perform general administrative and office support duties
Process invoices, contracts, purchase orders, and related documentation
Assist with vendor coordination and meetings (landscaping, maintenance, and other service providers)
Conduct regular property walks and report observations as needed
Support day-to-day property operations
Communicate regularly with tenants and provide excellent customer service
Partner with the Maintenance Technician to address operational needs
Build and maintain positive relationships with tenants, vendors, and stakeholders
Handle multiple priorities while ensuring timely and accurate completion of tasks
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Must-Have Qualifications
5-7 years of administrative, office coordination, property management support, or related experience
Ability to work independently with minimal supervision
Strong prioritization and time management skills
Excellent customer service and communication abilities
Professional demeanor and strong relationship-building skills
Moderate computer proficiency, including Microsoft Office (particularly Excel)
High School Diploma or GED
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Preferred Qualifications
Bilingual Spanish skills (strongly preferred)
Bachelor's Degree
Experience supporting commercial real estate, retail property operations, facilities management, vendor coordination, or tenant relations
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Required Experience
5-7 years of relevant administrative or coordination experience required
Experience in property management, commercial real estate, facilities, vendor management, tenant relations, or office administration is highly preferred
Proven ability to manage multiple responsibilities in a fast-paced environment
Demonstrated success working autonomously and making sound business decisions independently
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Software Skills
Microsoft Office Suite (Excel, Outlook, Word)
Moderate computer literacy
Ability to learn and utilize *** internal systems
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Interview Process
Round 1: Phone Interview
Round 2: In-Person Interview at the Palm Desert work site




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Hiring Manager Highlights
Seeking an experienced professional who can confidently work independently with minimal oversight.
Strong customer service, communication, and relationship-building skills are critical.
This individual will serve as the primary on-site administrative point of contact and interact regularly with tenants, vendors, and site personnel.
Bilingual Spanish candidates are highly desirable.
Candidate must be comfortable being the sole administrative employee on-site for much of the workday.
Looking for someone with the maturity and experience to prioritize competing responsibilities, proactively solve problems, and support daily property operations.

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