Class A Secretary- COLE

Class A Secretary

Location: C.E. Cole Intermediate Muhlenberg SD Job Type: Full-Time, Regular, Non-Exempt

Job Summary: This job provides essential administrative and clerical support to the building administrative team, with a primary focus on managing student attendance. While providing high-level administrative and clerical support.

Key Responsibilities:

• Process and maintain confidential records related to student attendance
• Enter attendance into the student information system (Infinite Campus)
• Maintain and manage student attendance documents according to building procedures
• Assist with scheduling attendance meetings
• Prepare, type, and mail forms relative to attendance
• Maintain records for student attendance meetings and hearings
• Manage correspondence related to student attendance
• Maintain student obligations and provide assistance for other secretaries within the building
• Draft, edit, and distribute correspondence, memos, reports
• Organize and maintain both electronic and paper filing systems; ensure records are accurate, up-to-date, and accessible
• Manage incoming and outgoing communications: phone calls, emails, and mail; respond or redirect as appropriate
• Provide support across the building; stepping in for administrative tasks as necessary

Required:

• High school diploma or equivalent
• Minimum 2 years of experience in a school office or similar administrative role
• Proficiency in Google, Microsoft Office (Word, Excel) and familiarity with student information systems
• Excellent written and verbal communication skills
• Strong organizational skills, ability to multitask, set priorities, and meet deadlines

Preferred:

• Prior experience in a school setting, particularly in student services or administration
• Familiarity with school behavior management systems or platforms
• Ability to speak and read Spanish

Working Conditions & Other Details: Full-time, typically Monday-Friday during school hours; occasional extended hours may be required. Work performed in a school office setting with frequent interruptions.