Rail Coordinator

Role summary / purpose

This role requires working on a collaborative team with strong communication skills, attention to detail and to interface with external rail vendors as well as internal stakeholders to identify and respond to rail trends, fleet metrics, and future operational requirements. The scope of accountability for the Rail team includes all bulk liquids (Crude Oil and other renewable/non-hydrocarbon feedstocks, Refined Products, Specialty Products, NGLs/LPGs etc.)

Key responsibilities

• Perform daily tracking and tracing of rail fleet equipment, maintaining and documenting data in rail tracking system and railroad systems.
• Ensure shipment information is populated within tracking systems and cars are allocated appropriately.
• Daily proactive communication with railroads to resolve all types of service issues including First Mile and Last Mile local service.
• Generate bills of lading, diversions and or reships as needed.
• Assist with managing EDI billing issues as they arise.
• Assist Rail Operations to manage, investigate and resolve data discrepancies within tracking systems and adding comments to jeopardized in transit shipments.
• Coordinate with Rail Coordinators in managing rail fleet at storage facilities.
• Develop and manage rail reports for managing rail pipeline and regulatory testing and working with railroads on systemic resolution.
• Assist with Supply management of empty and loaded railcars to/from all locations.
• Analysis and Query of rail movement data to build metrics, identify operational cost drivers, trends, and drive optimization improvements.
• Troubleshoot delayed rail cars by researching past status updates, calling the railroad, and researching billing.
• Maintain a status log on rail cars to track issues, delays, and actions taken to rectify situations.

Requirements - education & experience

• Strong knowledge of rail systems and how the process works of getting freight from point A to port B and C.
• Knowledge of what a Rail Station or Rail Code is.
• Ability to download and import data into Excel and create pivot tables.
• Experience with rail coordination or similar logistics coordination role.

Required skills

• Initiative and problem-solving mindset.
• Customer service mentality.
• Strong communication skills.
• Attention to detail.
• Proficiency with Excel.

Nice-to-have / preferred skills

• SAP experience.
• Experience with Transmetrics TMS or similar rail tracking systems.

Employment details - type, location, hours

6-month contract assignment (potential for extension or conversion to long-term). 5 days onsite.

Application process / how to apply

2-stage interview process: virtual interview followed by in-person interview.

Impellam Group and its brands are equal-opportunity employers committed to diversity and inclusion. All qualified applicants will receive consideration without regard to race, color, religion, gender, sexual orientation, pregnancy or maternity, national origin, age, disability, veteran status, or any other factor determined to be unlawful under applicable law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application, interview process, pre-employment activity, and the performance of crucial job functions.

If you require additional disability considerations, modifications, or adjustments please let us know by contacting View email address on aplitrak.com or fill out this form to request accommodations.