Rail Coordinator

Job Description

Job Description

Rail Coordinator III

Location: Houston, TX

Onsite Flexibility: Onsite

• Position Type: Contract
• Contract Duration: 12 months
• Pay Rate: $33.00 / Hour (USD)
• Work Authorization: Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

The Rail Maintenance Associate plays a key role in supporting the client's rail fleet maintenance operations, serving as the primary point of contact between rail repair shops, lessors, and internal Rail Coordinators. This position is responsible for managing the full lifecycle of rail car shop trips, including submitting shop requests, tracking repair estimates and invoices, managing diversion data, and maintaining accurate records of mandatory compliance test dates. The Rail Maintenance Associate ensures data integrity within the Rail Transportation Management System (TMS) and actively supports off-lease car management, fuel surcharge updates, and regular reporting to key stakeholders across the organization.

• Serve as data steward for repair estimates, ensuring accuracy and preventing duplicate entries within the TMS
• Manually load estimate files (.txt or .dat) into the system and verify that correct data files are loaded when estimates are absent
• Ensure shop information is accurate and up to date to support the approval and rejection of Billing Repair Cards (BRCs)
• Act as liaison between rail repair shops and the internal Rail Maintenance team for all communications and follow-up on Estimate approvals
• Submit daily shop requests through applicable platforms (MyGatx, LinkNet, etc.)
• Send inbound notifications when cars are billed to shop and manage Outbound (OB) disposition in system and between shops, lessors, and Rail Coordinators when cars are complete; process shop diversions and coordinate to obtain Bills of Lading (BOLs) and diversion documentation
• Support Annual Compliance Shop Program and update system as cars are sent to shop for cars due testing throughout the year and obtain Projected Outbound Dates (PODs) for assigned rail cars
• Ensure mandatory test date updates are received when shops request outbound (OB) disposition and input that data in the system; activity ensures the master list of mandatory test dates are accurate in the system for tank tests, valve tests, stub sill, thickness, Rule 88.B2, service equipment, and linings
• Identify rail cars operating under OTMA, manage associated data within the system, and submit OTMA information to the leasing company at the time of shop request entry
• Communicate invoices to appropriate parties and file accordingly
• Manage trip diversion data, including origin changes, car status (cleaned), and comments authorized by the Rail Coordinator
• Communicate new route codes to relevant stakeholders for diversions and shop trips
• Run daily reports to track off-lease car departures from shop; request off-lease dates from lessors upon car release and coordinate with the Rail Fleet & Maintenance Analyst to update car status; ensure trips are closed with appropriate comments
• Balance time commitments, deliverables, and strategic versus tactical priorities across assigned rail maintenance functions

• Working knowledge of Transportation Management Systems (TMS)
• Proficiency in Microsoft Office (Excel, Word, Outlook)
• Attention to detail and strong organizational skills
• Ability to manage multiple tasks and shift priorities in a fast-paced environment
• Ability to interact effectively with stakeholders across multiple functional areas, including rail repair shops, lessors, and internal logistics teams
• Excellent oral and written communication skills, ensuring common understanding
• Self-starter with the ability to identify and recommend process improvements for greater efficiency
• Ability to adapt to varying and/or unexpected changing conditions with minimal direction
• Demonstrate a high level of personal initiative and sense of urgency to get the job done, with the potential and desire to advance to a higher level of responsibility

• Familiarity with rail maintenance platforms such as MyGatx or LinkNet
• Experience with Rail transportation management systems
• Experience with SAP or other ERP systems in a logistics or supply chain environment
• Basic understanding of rail car equipment
• Experience processing and managing repair estimates, Billing Repair Cards (BRCs), and OTMA compliance requirements
• Knowledge of rail car mandatory inspection and testing requirements (tank test, valve test, stub sill, thickness, 88b2, service equipment, linings)

• High school diploma or equivalent required
• Associate's degree in Supply Chain, Transportation, Business, or a related field preferred
• Bachelor's degree in Supply Chain, Transportation, Business, or a related field preferred

• 2 or more years of experience in rail logistics, fleet management, or transportation operations

• 2 or more years of direct experience in the oil and gas industry, particularly in bulk liquid transportation

• Medical, Vision, and Dental Insurance Plans
• 401k Retirement Fund

This client is one of the largest integrated downstream energy companies in the world, headquartered in Houston with operations and employees across the United States and internationally. The organization manufactures, transports, and markets energy products and chemical inputs spanning refining operations, midstream transportation and logistics, chemicals manufacturing, marketing and specialty products, and a growing renewable fuels platform employing approximately 14,000 people and offering broad exposure across multiple segments of the energy value chain. Teams here include refinery engineers, logistics and midstream specialists, chemical scientists, renewable fuels analysts, rail coordinators, and corporate finance and strategy professionals who work together in an environment known for technical rigor, financial stability, and long-term career development.

GTT is a minority-owned staffing firm and a subsidiary of Chenega Corporation, a Native American-owned company in Alaska. We highly value diverse and inclusive workplaces and support Fortune 500 organizations across banking, financial services, technology, life sciences, biotech, utilities, and retail sectors throughout the U.S. and Canada.

Job Number: 26-13088

#LI-Onsite #gttjobs

Global Technical Talent is a subsidiary of Chenega Corporation ( with over 1.3 billion US$ in revenue and 5800 US employees. We provide Total Talent Solutions, Global staffing, SOW, RPO, Direct Sourcing, and Global Payroll with physical offices in US, Canada, and India. GTT Digital headquartered in Toronto specializes in providing high-tech digital and banking talent to some of the nation’s largest financial institutions. As a leader in the staffing industry for over 22 years, we have become one of the largest staffing firms in the New England region, working with Fortune 500 clients and cutting-edge, technology-driven recruiting infrastructure.

We are a Native American-owned, economically disadvantaged corporation that highly values diverse and inclusive workplaces. Our clients and partners are among the most successful and innovative organizations in the world. Our top clients are Fortune 500 banking, insurance, and financial services firms, some of the nation’s largest life sciences, biotech, utility, and retail companies, and prestigious educational institutions in the Ivy League tier.


There is always a new opportunity for success when you look through all of the open job opportunities on our website’s career page. Just click on this link:


Awards

SIA’s Fastest Growing Staffing Firm: 2023 and 2015
SIA’s Best Staffing Firm to Work for: 2019 -2023
Inc 5000 Fastest Growing Private Company: 2023, 2022, 2016, 2015
Randstad Preferred Supplier: 2020 - 2023
TechServe Alliance Excellence Award. 2019
NH Business Magazines Fast 5 fastest growing companies
Ernst & Young Entrepreneur of the Year Finalist: 2015

Company Description

Global Technical Talent is a subsidiary of Chenega Corporation ( with over 1.3 billion US$ in revenue and 5800 US employees. We provide Total Talent Solutions, Global staffing, SOW, RPO, Direct Sourcing, and Global Payroll with physical offices in US, Canada, and India. GTT Digital headquartered in Toronto specializes in providing high-tech digital and banking talent to some of the nation’s largest financial institutions. As a leader in the staffing industry for over 22 years, we have become one of the largest staffing firms in the New England region, working with Fortune 500 clients and cutting-edge, technology-driven recruiting infrastructure.\r\n\r\nWe are a Native American-owned, economically disadvantaged corporation that highly values diverse and inclusive workplaces. Our clients and partners are among the most successful and innovative organizations in the world. Our top clients are Fortune 500 banking, insurance, and financial services firms, some of the nation’s largest life sciences, biotech, utility, and retail companies, and prestigious educational institutions in the Ivy League tier.\r\n \r\nThere is always a new opportunity for success when you look through all of the open job opportunities on our website’s career page. Just click on this link: \r\n \r\nAwards\r\n\r\nSIA’s Fastest Growing Staffing Firm: 2023 and 2015\r\nSIA’s Best Staffing Firm to Work for: 2019 -2023\r\nInc 5000 Fastest Growing Private Company: 2023, 2022, 2016, 2015\r\nRandstad Preferred Supplier: 2020 - 2023\r\nTechServe Alliance Excellence Award. 2019\r\nNH Business Magazines Fast 5 fastest growing companies\r\nErnst & Young Entrepreneur of the Year Finalist: 2015