Payroll Tax Analyst

Position Overview:
Spencer Thomas Group (STG) is currently looking to add to our team of consultants under our Payroll and Tax Reconciliation Practice



Responsibilities:
• Oversee and perform all aspects of payroll tax compliance, including the review and reconciliation of federal, state, and local tax filings (e.g., 941s, W-2s).
• Establish and maintain tax agency accounts and SUI rates across multiple jurisdictions.
• Manage employee tax setups and changes due to state moves or office address updates.
• Reconcile payroll tax reports after each payroll run to ensure accurate filings by tax service providers.
• Ensure timely submission of weekly, quarterly, and annual payroll tax filings.
• Lead responses to federal, state, and local payroll tax inquiries, audits, and correspondence.
• Develop and implement internal controls, processes, and policies related to payroll taxes.
• Prepare payroll records related to terminations and coordinate closely with payroll processing teams.
• Provide leadership and technical support to the payroll tax team on daily tasks and project initiatives.
• Monitor updates from tax authorities and ensure systems and processes are updated accordingly.
• Collaborate cross-functionally with Payroll, HR, and Finance teams to ensure alignment and accuracy.


Required Qualification(s):

• Not less than 4 years of work experience in multi-state payroll and tax compliance.
• Experience with ADP Smart Compliance is a plus.
• Extensive knowledge of federal, state, and local payroll tax regulations.
• Effective verbal, written, and interpersonal communication skills.
• Demonstrated organizational abilities.
• Proficiency with Excel, including pivot tables and v-lookups.
• bility to handle sensitive and confidential information.
• Strong analytical and problem-solving skills.
• Experience leading a team.

Preferred Qualification(s): Important to the Organization, please see below:

Key Competencies for Building a High-Standards Culture:


Payroll team members are expected to uphold the following attributes to support a collaborative, high-performing environment. Job performance is measured with the following competencies:

1. Employee Engagement
• Recognize and reward hard work to build motivation and trust.
• Emphasize continuous growth, ambition, and team-focused determination.
• Use the payroll process as a symbol of organizational commitment to employee well-being.


2. Collaboration
• Engage with all stakeholders including Payroll Operations, Payroll Tax, Process Improvement, HR, HRIS, and ADP.
• Align efforts to achieve shared goals and collective success.
• Value cross-functional teamwork as essential to project outcomes.


3. Trust
• Foster transparency through clear communication of payroll policies, deductions, and benefits.
• Address payroll-related inquiries promptly and accurately.
• Strengthen trust with self-service access and consistent information sharing.


4. Security
• Ensure job stability and protection against sudden external changes.
• Provide clear roles, workplace safeguards, and continuous development opportunities.
• Support long-term career relevance through upskilling and adaptability.


5. ccountability & Responsibility
• Own your responsibilities, deadlines, and results.
• Communicating early and openly silence is not an option.
• Be dependable and follow through consistently.


6. Professionalism
• Communicate respectfully, clearly, and constructively at all times.
• Be punctual, well-prepared, and detail oriented.
• Represent both yourself and the team with integrity and professionalism.


7. Emotional Intelligence
• Respond with thoughtfulness rather than reactivity.
• Show empathy and consider others' perspectives.
• Welcome feedback as an opportunity for growth.


8. ctive Listening
• Be present-listen fully before responding.
• Ask clarifying questions to ensure understanding.
• Apply shared information to avoid redundancy.


9. Initiative
• Proactively identify and act on opportunities for improvement.
• Bring forward ideas and solutions without waiting to be asked.
• Stay informed on industry trends and apply them to enhance processes.


Duration: This is direct hire role for our client.



Level of Effort: Full Time

Working Hours: 40 hours



bout Us:
Spencer Thomas Group (STG) is a Professional Services firm that delivers comprehensive business solutions worldwide. Whether it's Global Payroll & Human Capital Management, Organizational Change Management, Enterprise Service Management, or Program and Project Management services, our human-centric methodology RightFIT, delivers extraordinary Customer and Employee digital experiences that advances business priorities.