Administrative Assistant

Job Description

Job Description

Capital Heating, Cooling, Plumbing, & Electric is looking for a highly organized and proactive Administrative Assistant to support our growing team. This role is essential in ensuring smooth day-to-day office operations and providing critical administrative support across departments. The Administrative Assistant will manage scheduling, handle correspondence, maintain records, and assist with various clerical tasks to enhance efficiency. The ideal candidate is detail-oriented, possesses excellent communication skills, and is proficient in office software. At Capital Heating, Cooling, Plumbing, & Electric, we foster a collaborative and supportive work environment with opportunities for professional growth. If you are motivated and enjoy contributing to a dynamic team, we invite you to apply for the Administrative Assistant position.

• Manage scheduling and calendar coordination for team members and management.
• Handle incoming communications including phone calls, emails, and mail, responding or directing as appropriate.
• Maintain organized records, files, and documentation for various departments.
• Assist with preparing reports, presentations, and correspondence.
• Coordinate office supplies and ensure a well-functioning office environment.
• Support the team with administrative tasks such as data entry and invoicing.
• Collaborate with other departments to facilitate smooth operations.

Requirements

• Previous experience as an administrative assistant or in a similar administrative role.
• Strong organizational and time management skills.
• Excellent written and verbal communication abilities.
• Proficiency in Microsoft Office Suite and other office software.
• Ability to multitask and handle responsibilities efficiently.
• Attention to detail and problem-solving skills.
• High school diploma or equivalent; additional education or certifications are a plus.