Administrative Assistant

Duration: 13 weeks Contract

Job Description:

• Hours/Schedule: M-F 8AM-5PM.
• Manage executive calendars, schedule and reschedule meetings, resolve conflicts, and prioritize daily activities.
• Coordinate meetings (Zoom/Teams), prepare agendas, distribute materials, and ensure technology readiness.
• Triage and route emails, track action items, and support leadership inbox management.
• Provide travel coordination, including last-minute bookings, itinerary changes, and expense support.
• Support ad hoc administrative requests, document formatting, and operational continuity.

Responsibilities:

• Prepare leadership meeting packets, agendas, minutes, and follow-up actions.
• Track action items, administrative requests, and pending deliverables.
• Submit and monitor expense reports and approval workflows.
• Support payroll/timekeeping validation.
• Maintain compliance checklists, certifications, and required documentation.
• Coordinate new hire onboarding: system access, checklists, welcome materials, and orientation scheduling.
• Maintain employee files, including contracts, performance documentation, training records, and access logs.
• Conduct compliance file reviews, audits, and archiving to ensure audit readiness.
• Support interview coordination: requisition tracking, panel scheduling, candidate communication, and feedback collection.
• Support workspace and facilities coordination, seating plans, and equipment needs.
• Assist with vendor coordination, service reviews, and relationship management.
• Conduct HR documentation audits and track policy acknowledgments and training completion.
• Support annual performance review processes, benefits enrollment coordination, and year-end reporting.
• Participate in administrative process improvements, SOP updates, and automation initiatives.
• Assist with compliance audit preparation and full employee file reviews.
• Documentation, Systems & Transition Controls
• Maintain organized administrative systems, trackers, and audited already documentation repositories.
• Ensure recurring tasks have clear owners, frequencies, and due dates.
• Store credentials in approved secure systems.
• Support knowledge transfer and transition processes for administrative roles.
• The Administrative Assistant will support our Supply Chain Department led by three directors and a team of professionals, a critical operational function within our healthcare organization.

Experience:

• 2 years of office and administrative experience.

Skills:

• Microsoft Office
• Executive calendars
• HR documentation
• Expense reports

Education:
HS Diploma and/or GED.


About US Tech Solutions:
US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit


US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

AI Statement: By applying, you acknowledge that AI-assisted tools may be used during hiring.