Executive Assistant to the Superintendent

Executive Assistant to the Superintendent Executive Assistant to the Superintendent Shallowater Independent School District Central Office - Shallowater, Texas Open in Google Maps This job is also posted in Shallowater Independent School District Job Details Job ID: 5940366 Application Deadline: Posted until filled Posted: Sep 25, 2026 5:00 AM (UTC) Starting Date: To Be Determined Job Description Job Title: Executive Assistant - Superintendent Exemption Status/Test: Nonexempt Reports to: Superintendent Date Revised: 9/25/26 Dept./School: Executive Office Primary Purpose: Work under minimum supervision to ensure the efficient operation of the superintendent’s office and provide clerical services to the superintendent and board of trustees. Handle confidential information and engage in frequent contact with all levels of district employees, outside agencies, and the general public. Responsible for on-site leadership of clerical employees assigned. Qualifications: Education/Certification: High school diploma or GED Special Knowledge/Skills: Knowledge of school district organization, operations, and administrative policies Ability to read and comprehend instructions, short correspondence, and memos Ability to make independent decisions regarding planning, organizing, and scheduling Excellent public relations, organization, communication, and interpersonal skills Ability to use software to develop spreadsheets, perform data analysis, and do word processing Ability to multi-task numerous complex administrative activities Experience: 2 years or more advanced secretarial experience with extensive contact with people Major Responsibilities and Duties: Records, Reports, and Correspondence Organize, prepare, and post official board agenda and records for board meetings and distribute to board members and others as required. Record minutes of executive staff and board meetings as required. Prepare and post school board election as required. Prepare all correspondence, memoranda, and reports for superintendent. Comply with policies established by federal and state laws and regulations, and local board policy Reception and Phones Answer incoming calls and greet visitors. Respond to routine inquiries from the public, board members, and staff and refer appropriate inquiries or problems to superintendent or other administrators. Schedule appointments and maintain superintendent’s calendar. Other Assign work to executive office clerical staff and oversee completion. Assist with travel arrangements for board members and administrators as needed, including making hotel reservations and turning in conference registration forms. Compile, maintain, and file all reports, records, and other documents as required. Maintain confidentiality. Follow district safety protocols and emergency procedures. Supervisory Responsibilities: None Mental Demands/Physical Demands/Environmental Factors: Tools/Equipment Used: Standard office equipment including personal computer and peripherals Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting Motion: Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching Lifting: Occasional light lifting and carrying (less than 15 pounds) Environment: May work prolonged or irregular hours; occasional districtwide travel Mental Demands: Work with frequent interruptions; maintain emotional control under stress This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required. Position Type: Full-Time Job Requirements Citizenship, residency or work visa required Contact Information Aron Strickland , Superintendent Central Office Phone: View phone number on click.appcast.io Email: View email address on click.appcast.io Map The content you submit, offer, contribute, attach, post, or display (each a "Submission") will be viewed by other users of the service who may or may not be accurately representing who they are or who they represent. Do not include any sensitive data in your submissions. Any submission or any use or reliance on any content or materials posted via the service or obtained by you through the use of the service is at your own risk. "Sensitive data" for purposes of this section means social security or other government-issued identification numbers, medical or health information, account security information, individual financial account information, credit/debit/gift or other payment card information, account passwords, individual credit and income information or any other sensitive personal data as defined under applicable laws. #J-18808-Ljbffr