Leave of Absence Specialist

Leave Of Absence Specialist

Bellevue, Washington

Onsite

$35 - $50

Our client is a nonprofit healthcare organization based in Washington State, dedicated to providing high-quality, compassionate care to the communities they serve. With a strong commitment to patient well-being and community health, the organization fosters a collaborative environment focused on service, excellence, and making a meaningful difference in the lives of patients and families.

As the Leave Of Absence Specialist, you will manage and support employee leave programs with a strong focus on Washington Paid Family & Medical Leave (PFML). You will maintain accurate leave records, coordinate administrative activities, process timecard updates, and serve as a knowledgeable resource on leave policies and requirements. This role is ideal for someone who is comfortable navigating manual processes while identifying opportunities to improve workflows and support the transition to a new leave management system.

Essential Duties And Responsibilities

• Administer and track employee leaves, with a strong focus on Washington Paid Family & Medical Leave (PFML).
• Maintain accurate leave records and documentation using Excel and other internal systems.
• Manage employee accommodation requests, including documentation, coordination, and the interactive process in partnership with employees and internal stakeholders.
• Coordinate administrative activities related to FMLA cases managed by a third-party administrator.
• Process leave-related timecard entries and ensure accurate, timely updates each pay period.
• Serve as a subject matter expert on leave programs, policies, and applicable state requirements.
• Provide guidance and recommendations to improve leave administration workflows and processes.
• Support the transition from manual leave tracking to AbsenceSoft as the new leave management system is implemented.
• Partner with HR and other stakeholders to resolve leave-related questions, discrepancies, and administrative issues.
• Maintain confidentiality and ensure leave practices align with company policies and regulatory requirements.
• Other duties as assigned

Qualifications

• Prior experience administering employee leave of absence programs.
• Hands-on Washington Paid Family & Medical Leave (PFML) experience required.
• Prior experience independently managing workplace accommodations and the interactive process; knowledge of applicable ADA and state requirements strongly preferred.
• Experience with state leave programs in California or Oregon strongly preferred.
• Strong understanding of leave regulations, policies, and compliance requirements.
• Comfortable managing manual processes, tracking leave data, and maintaining detailed records.
• Proficiency in Excel; experience with PivotTables and VLOOKUP preferred.
• Experience with Workday or a similar HRIS preferred.
• Strong attention to detail, organization, and data accuracy.
• Ability to work independently, identify process improvements, and provide informed recommendations.
• Strong communication and problem-solving skills with the confidence to serve as a leave subject matter expert.