Administrative Assistant

LHH Recruitment Solutions seeking a detail-oriented and organized contract Administrative Assistant to join our team. This role involves direct interaction with customers, managing schedules, processing transactions, and ensuring seamless communication across teams.


Key Responsibilities:

• Serve as the primary point of contact for customer relations, ensuring a positive customer experience.
  
  
• Create and process purchase orders in SAGE and coordinate with Accounts Payable for timely payments.
  
  
• Utilize Smart Sheets and Google Meets to manage tasks and facilitate communication.
  
  
• Participate in remote training sessions via Microsoft Teams with other Branches.
  
  
• Operate Service Trade to manage scheduling systems, assigning technicians based on skills and territory.
  
  
• Communicate with customers to confirm, schedule, and reschedule appointments.
  
  
• Process and manage credit card transactions for customer sales.
  
  
• Handle subcontractor invoices, ensuring accurate processing and payment.
  
  

Qualifications:

• Proven experience in customer service, scheduling, or a similar role.
  
  
• Proficiency in SAGE, Smart Sheets, Google Meets, and other relevant software systems.
  
  
• Strong organizational skills with an ability to manage multiple priorities.
  
  
• Excellent communication skills, both written and verbal.
  
  
• Ability to work collaboratively with internal teams and external customers.
  
  
• Experience with Service Trade or similar scheduling systems is a plus.
  
  

Pay Details: $18.00 to $21.00 per hour

Search managed by: Samuel Morelock


Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.


Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.