Payroll Manager

$80k - $90k

Medford Public Schools

Medford, MA

Position Type:
Administration

Date Posted:
6/3/2026

Location:
District-Wide ALL Locations

Payroll Manager - Medford Public Schools

Position Purpose

Under the supervision of the Director of Finance, the Payroll Manager supports the management of the district's payroll operations including supervision of payroll staff, payroll processing, reporting, research, compliance, accuracy, and records retention.

Essential Functions

Supervises and directs the work of the payroll staff, recommends and implements improvements to payroll workflows to ensure accurate payroll processing within and between systems providing payroll information, develops procedures to review work for accuracy, develops procedures and forms to support payroll processing, trains staff to support the successful completion of assigned tasks, covers short-term payroll staff absences.
Works with confidential employee information, develops procedures and systems to ensure the proper handling of such information, ensures employee and retiree payroll questions are promptly responded to.
Responsible for directing and supervising the accurate implementation of required deductions, ensures deduction reports are distributed to the applicable recipients in a timely manner.
Responsible for the management of 403B salary deferrals and similar salary reduction agreements, supervises third-party administrator services, if applicable, signs 403B withdrawal requests and other similar requests including student loan forgiveness applications and employment verifications.
Responsible for Massachusetts Teachers' Retirement System (MTRS) reporting, supervises work required to ensure information provided to MTRS is accurate and in compliance with MTRS requirements, including responses to inquiries from MTRS regarding current or former MTRS employees.
Supervises the completion of payroll information required for Medicaid claiming.
Responsible for implementing and maintaining a payroll recording keeping system, leads efforts to improve such a system by digitizing records and other similar improvements.
Assists the Director of Finance and the district leadership team in providing payroll information to prepare expenditure forecasts, annual budget requests, grant applications and other special projects.
Is familiar with the provisions of various collective bargaining agreements and operationalizes these provisions when required to ensure employees are paid accurately.
Continues to acquire professional knowledge and learn of current developments in payroll management by attending seminars, workshops, professional meetings, and/or by conducting research under the supervision of the Director of Finance.
Works collaboratively with Medford Public Schools' Human Resources department and the City finance and payroll staff, to ensure the efficient processing and posting of payroll, occasionally represents the school district in meetings, on and off site, when required.
To support capacity building within the ranks of the payroll staff, the Payroll Manager may delegate any of these tasks not already delegated, with provided supervision and the approval of the Director of Finance.

Additional Duties

Performs other related tasks as assigned by the Director of Finance.

Note: The above description is illustrative of tasks and responsibilities. It is not meant to be all inclusive of every task or responsibility.

Equipment/Environment

Use standard office equipment such as personal computers, printer, copy and fax machines, and telephone. Work in standard office and school building environments.

Travel Requirements

Travel to school district buildings and professional meetings as required.

Knowledge, Skills and Abilities

Employee supervision and systems management experience.
Knowledge of best practices in payroll processing.
Ability to add, subtract, multiply and divide, and perform complex arithmetic operations.
Ability to understand, apply and use personal computers and software applications (e.g., Word, Excel, PowerPoint).
Knowledge of Harpers Payroll Systems or similar software.
Knowledge of Frontline employee management and attendance system or similar software.
Ability to analyze situations to define and draw conclusions.
Knowledge of applicable federal and state laws regarding employee compensation.
Ability to develop and implement projects.
Effective verbal and written communication skills.
Ability to organize multiple tasks and conflicting time constraints.
Ability to engage in self-evaluation with regard to leadership, performance and professional growth.
Ability to establish and maintain cooperative working relationships with others contacted in the course of work.

Qualifications Profile

Demonstrated education and experience in order to fulfill the duties and responsibilities required, post-secondary degree preferred.
Background in accounting, payroll or office management.
Motor Vehicle Operator's License or ability to provide own transportation

Experience

Successful experience working for municipal or school district organizations preferred.

FLSA Status: Exempt

Medford Public Schools fills positions on the basis of individual qualifications without regard to race, age, color, national origin, sex, marital status, gender identity, disability, religion, or sexual orientation.

Salary

$80,000-$90,000

Apply

Vacancy posted 2 days ago

Similar jobs that could be interesting for youBased on the Payroll Manager in Medford, MA vacancy

Payroll Manager
...meaningful impact on the world? Then keep reading - you've come to the right place. Role Description Form Energy is hiring a Payroll Manager to lead, develop, and oversee the payroll team and end-to-end payroll operations. This role ensures absolute payroll accuracy,...
Suggested
Hourly pay
Full time
Work at office
Local area
Relocation package
Shift work
3 days per week
Form Energy, Inc.
Somerville, MA
4 days ago
Payroll Manager
$196.7k - $353.4k
...RoleThe Individual will be responsible for leading our global payroll function, including leading our in-house team of payroll professionals... ...including standardization of processes, controls, and vendor management across regions.Lead integration and oversight of payroll...
Suggested
Full time
Work at office
Local area
Work from home
Moderna
Somerville, MA
5 days ago
Payroll Manager
$133.5k - $180.6k
...OverviewThe Senior Manager, U.S. Payroll will own the end-to-end U.S. payroll function, ensuring accurate, compliant, and timely payroll processing for all U.S. employees. This role oversees the full payroll cycle, including data collection, processing, compliance, audits...
Suggested
Full time
Temporary work
Local area
Flexible hours
Alnylam
Cambridge, MA
3 days ago
Payroll Territory Sales Manager
$90k - $105k
Incentive-driven sales “hunter” About Auris Auris is the payroll and HR partner built for small and medium-size business who can’t afford... ...close deals within a fast sales cycle. As a Payroll Territory Manager (PTM), you will report to the Payroll Division Manager (PDM)....
Suggested
Contract work
Live in
Local area
Immediate start
Flexible hours
Auris
Melrose, MA
1 day ago
Hybrid Payroll Manager - Manufacturing & Growth
Form Energy is seeking a Payroll Manager to lead and oversee end-to-end payroll operations for a multi-state manufacturing workforce. You will ensure absolute payroll accuracy, tax compliance, and effective vendor governance, reporting to the Senior Director, Talent, Systems...
Suggested
Relocation package
3 days per week
Form Energy, Inc.
Somerville, MA
3 days ago
Payroll Manager, Manufacturing & Growth (Hybrid)
Form Energy is hiring a Payroll Manager to lead the payroll team and end-to-end payroll operations. The role emphasizes multi-state tax compliance, vendor governance with ADP, and process optimization within a fast-growing energy company. You will partner with HR, Finance...
Relocation package
3 days per week
Form Energy, Inc.
Somerville, MA
15 hours ago
Payroll Supervisor
...Tufts University Tisch Library seeks an Assistant Manager in the Director's Office to oversee payroll administration, budgeting, facility coordination, and staff supervision. You will work closely with library leadership and campus partners to coordinate financial, facilities...
Work at office
Tufts University
Medford, MA
3 days ago
Payroll Manager
$110k - $165k
...our tenacity to overcome barriers, together. Opportunity Overview Rhythm Pharmaceuticals is seeking a hands-on, detail-oriented Payroll Manager to join our Finance team. In this role, you will be directly involved in overseeing and processing North America's domestic...
Work at office
Local area
Flexible hours
Rhythm Pharmaceuticals
Boston, MA
4 days ago
Payroll Manager
...impact of mastering a trade. Behind every successful project is a payroll team that ensures our employees are paid accurately, on time,... ...regulations. We're looking for an experienced Payroll Manager to oversee payroll operations for our growing mechanical contracting...
Work at office
Local area
J.C. Cannistraro LLC
Waltham, MA
23 days ago
Payroll Manager
$120k - $140k
...Payroll Manager Salary: $120,000–$140,000 How This Opportunity Stands Out High visibility role with real ownership over payroll accuracy, compliance, and process improvement Strong level of autonomy, with trust to make decisions and implement best practices...
Creative Financial Staffing
Roxbury, MA
4 days ago
Payroll Manager
$125k - $135k
...career goals. We encourage out of the box thinking, cross-functional collaboration, and creativity. Position Summary: The Payroll Manager will be responsible for the accurate and timely processing of multi-state payroll for approximately 320+ employees. This role...
Hourly pay
Local area
Ocular Therapeutix
Bedford, MA
3 days ago
Payroll Director
$110k - $114.4k
...Job Description Job Description Statement of Duties: The Payroll Director is responsible for routine and complex supervisory, accounting, and administrative work in managing the payroll function, and performs related duties as required. Essential Functions:...
Full time
Contract work
Work at office
Local area
Flexible hours
Afternoon shift
City of Somerville
Somerville, MA
a month ago
Payroll Manager
$111.28k - $174.72k
...Payroll Manager Time Type: Full time Department: Finance Location: 300 Ocean Avenue – Revere Position Summary We are seeking an experienced Payroll Manager to lead and oversee our payroll function for approximately 1,400 employees across multiple states. The role is the...
Full time
Fixed term contract
Work at office
Local area
Flexible hours
NeighborHealth Corporation
Revere, MA
1 day ago
Global Payroll Manager
$100k - $127k
...informatechtarget.com and follow us on LinkedIn Job Description This role is based in our Newton, MA office. Job Overview The Global Payroll Manager is responsible for overseeing and managing payroll operations across multiple countries and regions, ensuring accurate, timely,...
Work at office
Local area
Remote work
Work from home
3 days per week
Informa
Boston, MA
3 days ago
Payroll Manager
$125k - $160k
...Payroll Manager - Law Firm - $125-160k - Hybrid The Payroll Manager will lead the strategic execution, compliance, and administration of the firm’s payroll functions. This role ensures all legal and non-legal staff are paid accurately and on time while maintaining strict...
Local area
Liberty Personnel Services, Inc.
Boston, MA
2 days ago
Payroll Manager
$120k - $130k
...Payroll Manager CFS is partnering with a growing hospitality organization to identify a Payroll Manager to oversee and coordinate payroll operations for a large, multi-state employee population. This is an excellent opportunity for a payroll professional who enjoys...
Local area
Creative Financial Staffing
Boston, MA
3 days ago
Payroll Manager
...High growth Financial Services firm based out of Boston is seeking a Payroll Manager to add to the team. This role will mange both domestic and international payroll, as well as involvement in processing of variable compensation / profit sharing plan. Suitable applicants...
Local area
Remote work
SDL Search Partners
Boston, MA
5 days ago
Payroll Manager
...A rapidly growing, private equity backed organization is seeking an experienced Payroll Manager to lead end-to-end payroll operations for a large, multi-state workforce. This role will play a critical part in ensuring accurate, compliant, and timely payroll processing...
Work at office
Local area
Vaco Recruiter Services
Boston, MA
15 hours ago
Payroll Manager
...of small molecule drug discovery with creativity and innovation. About the Role We are seeking an experienced Senior Associate/Manager Payroll & Benefits to join our team. In this role, you will own the end‑to‑end payroll cycle, administer comprehensive employee benefit...
Extra income
Local area
Superluminal Medicines Inc.
Boston, MA
3 days ago
Benefits /Payroll Manager
$115k - $130k
...Job Description Job Description Job Title: Benefits/Payroll Manager Location: Boston , MA or San Jose CA- (Onsite in office) Position Type: Full-time – Exempt Salary: $115K - $130K + Bonus Incentive and Full Benefit Package Day One Who We Are:...
Hourly pay
Full time
Temporary work
Work at office
Local area
Flexible hours
Shift work
Flexcar
Boston, MA
2 days ago
SAP SAP Employee Central Payroll Senior Manager
...And you’re up for traveling regularly to client sites.The Work:Manage the delivery of large, complex technology projects using appropriate... ...industry experienceMinimum 5 years of Employee Central Payroll experienceMinimum of 2 full life-cycle SAP Payroll Cloud implementationsMinimum...
Full time
Work experience placement
Live in
Work at office
Local area
Accenture
Boston, MA
4 days ago
Remote Director, Payroll & Equity Administration
...Amylyx Pharmaceuticals is seeking an Associate Director of Payroll and Equity to lead US multi-state payroll and equity programs. The role emphasizes SOX-compliant controls, accurate reporting, and collaboration with HR, accounting, and legal in a fast-paced biotech environment...
Remote work
Amylyx Pharmaceuticals
Cambridge, MA
1 day ago
Senior Payroll Manager.
...Senior Payroll Manager Type: Full-time. Visa Type: US Citizen / Green Card Holder. They are open to candidates being local to any of their US offices, including Atlanta, Boston, LA, Chicago, Dallas, Houston, NYC, Orange County, Palo Alto, San Diego, SF, and Washington...
Full time
Work at office
Local area
Staffing the Universe
Boston, MA
2 days ago
Senior Payroll Manager
$145k - $165k
...A growing SaaS company is seeking a Senior Payroll Manager to join their team in Boston, MA. This position will report to the VP, Finance & Revenue Controller and be responsible for managing domestic and international payroll operations, compliance, reporting, and stock...
Full time
KBW Financial Staffing & Recruiting
Boston, MA
4 days ago
Payroll Manager
A rapidly growing, private equity backed organization is seeking an experienced Payroll Manager to lead end-to-end payroll operations for a large, multi-state workforce. This role will play a critical part in ensuring accurate, compliant, and timely payroll processing while...
Work at office
Local area
Vaco Recruiter Services
Boston, MA
15 hours ago
Payroll Manager
KBW Financial Staffing is partnering with a well-established hospitality company in Boston, MA to hire a Payroll Manager. This role is onsite 5x a week in Boston and is an excellent opportunity for someone looking to add value to a well-known organization. Compensation...
Local area
KBW Financial Staffing & Recruiting
Boston, MA
15 hours ago
Payroll Manager at The Planet Group in Lincoln, Massachusetts
...Payroll Manager Direct hire, full time (can start at 7, 7:30, 8 or 8:30am) Waltham (right off Route 128) Onsite daily for 3 months to train. Once settled, it is 4 days onsite 90-115k+ bonus Must Haves: -5+ years of payroll processing experience -Strong communicator...
Weekly pay
Full time
For contractors
Work at office
Disabledperson, Inc
Lincoln, MA
5 hours ago
Global Payroll Director - Scale & Automate
Initial Therapeutics, Inc. in Cambridge, MA is seeking a Global Payroll Leader to manage and optimize payroll operations across various regions. This role involves leading a dispersed team, ensuring compliance with local regulations and tax requirements, and implementing...
Local area
Initial Therapeutics, Inc.
Cambridge, MA
4 days ago
Senior Payroll Manager
...Jobtailor is seeking a senior financial leader to oversee payroll, corporate card programs, and cash operations. This role will ensure... ...strong background in payroll accounting and corporate expense management is essential. The ideal candidate will drive T&E policy...
Jobtailor
Wilmington, MA
2 days ago
Tax Manager - International Tax
$112.68k - $169.02k
...positivity, incredible talent, and exciting potential, then Baker Newman Noyes is the place for you. The responsibilities of the Tax Manager position include working directly with other BNN tax professionals, our clients, and other advisors to prepare federal and state...
Casual work
Work at office
Flexible hours
Baker Newman Noyes
Woburn, MA
2 days ago

Do you want to receive more vacancies?

Subscribe and receive similar vacancies to Payroll Manager. Be the first to apply!