Legal Executive Assistant

Job Description

NYC law firms are hiring!

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A global and growing law firm is currently seeking an experienced Legal Executive Assistant to provide right hand support to Partners and Associates within the following practice groups - Corporate Finance or Commercial Litigation

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Responsibilities

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• Manages emails in Outlook and Outlook calendar on behalf of attorneys
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• Creates and maintains client contacts
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• Prepares, formats, types and distributes correspondence and other documents
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• Schedules and coordinates meetings and/or conferences, interacts with facilities and catering to manage all details for meetings
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• Coordinates conflict checks and new matter memo process
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• Coordinates travel arrangements (domestic and international) and prepares expense reports
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• Handles time entry on behalf of attorneys
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• Organizes and maintains legal correspondence and document files
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• Manages review and distribution of draft and final client bills which includes communication with attorneys and accounting representatives
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• Marketing and business development support
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• Heavy client contact for coordination and assist with the management of client relationships
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• Assist with business development initiatives
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• Participation in projects as requested
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Qualifications/Skills

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• A minimum of 5 years’ law firm experience
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• The ideal candidate for this position will be someone with experience as a legal executive/administrative assistant within a global or large national law firm
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• Strong computer and administrative skills to proactively manage reponsibilities
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• Proficiency in Microsoft Office
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• Strong written and verbal communication skills
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• Ability to work under pressure, meet deadlines with shifting priorities
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• Must be a self-starter with a high level of initiative
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• Strong attention to detail, organizational skills and the ability to handle multiple projects
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• Maintains confidentiality and exercises discretion
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Additional info:

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• 4 weeks vacation
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• 35 hour work week
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• Yearly bonus
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